Committee Meetings and Minutes

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Web Advisory Committee

Meeting Minutes

Current Status of Minutes: Final
Date	February 18, 2010
Time	1:30 PM - 3:30 PM
Location	HBC 301.0

Members Present
Cheryl Coe, Jennifer Gray, Theresa Harkins, Howard Hawhee, Amardeep Kahlon, David Lydic, Christopher Mielke, Emma Moore, Jerod Morales, Lara Niles, Mary Parker, Stanley Pushkarsky, Edward Terry, Derek Thomas, Maria Youngman
Guests Present
Abraham Nasser, Derek Posey, Lola Cowling (for Margaret Peloquin), Raja Faris (for Patty Salazar), Richard Cutler (Adjunct Faculty Rep), Stan Gunn

Item # 1:	Approval of November minutes
Presenter	Theresa Harkins
Discussion	Minutes were approved

Item # 2:	Introduce Student Representatives
Presenter	Theresa Harkins
Discussion	A student representative has been assigned to the committee, however, did not attend the meeting,

Item # 3:	STATUS UPDATE: Student Addresses in Online Service
Presenter	Theresa Harkins
Discussion	Students can view addresses in Online Services on the Student Status page The committee requested, at the November WAC meeting, to change the appearance. They would like the address portion to appear larger and the hyperlink to be smaller with fewer words. A request was submitted to Programming on November 24, 2009. The request has not been completed yet. The committee will be kept informed on the progress.

Item # 4:	STATUS UPDATE: QAS CE Address Verification
Presenter	Theresa Harkins
Discussion	use QAS software with CE Instant Enrollment to collect valid USPS addresses. Remedy Request 135549 This request (Remedy ticket # 135549) has been assigned to a programmer. Work is expected to begin early this summer

Item # 5:	STATUS UPDATE: Web Domain Re-structure Project
Presenter	Edward Terry
Discussion	Ed Terry announced that the initial phase of this project was to add additional hardware resources and a load balancer to the ACC home page. This was done for the first day of class and went well. Amardeep expressed concerns that changes were not communicated. Ed stated that the ability to ftp to websites was unexpected. Once realized, the issue was quickly resolved. Amardeep asked if secure ftp such as wsftp or ssh could be used. Ed Terry stated that any product can be used as long as it converts properly. PHASE II: IT will add additional hardware with a load balancer for Online Services. Once this is completed, we will have all 3 major sites optimized for heavy usage: Main ACC webpage, Online Services, and Blackboard. Phase II – Work has begun PHASE III: In an effort to clean up old and outdated websites and content on the www server here at ACC, the Web Advisory Committee has asked all website content managers to assist us with this process. Submitting your website to this list will allow ACC System and Web Administrators to determine which websites can be left unchanged, moved to their new locations under new ACC sub-domains, or removed from the www server. Please submit the form for all of the websites that you maintain: http://www.austincc.edu/webdev/inventory If you have trouble classifying your websites contact the web team at webteam@austincc.edu. Phase III: All ACC web content owners will be contacted to submit their website information via the survey. Mary Parker asked about solutions for formmail.pl script upgrades and also requested access to webform processes that would allow direct updating to databases. Ed is aware of these needs and is researching solutions. He will report back to the committee at the next meeting.

Item # 6:	DISCUSS: Update of the IRT Sub domain
Presenter	Maria Youngman
Discussion	Maria Youngman demonstrated how she redesigned the IRT website using the new ACC templates

Item # 7:	STATUS UPDATE:Unified Communications
Presenter	Stan Gunn
Discussion	Stan Gunn talked about the progress on finding an email solution that will provide the beginnings of unified communications at ACC. Status will be reported at next WAC meeting

Item # 8:	NEW: Form Sub-Committee to write AR for Web Use
Presenter	Theresa Harkins
Discussion	Joyce Guillory, Mary Parker, Chris Mielke and Jennifer Gray have volunteered to serve on a WAC sub-committee to research and draft an Administrative Rule, policy and guidelines for ACC web pages. Subcommittee will research and present at the April WAC meeting.

Item # 9:	NEW: Google Sites for Students
Presenter	Edward Terry
Discussion	Committee members discussed pros and cons of providing students the ability to create websites under the g.austincc.edu domain. Because of potential consequences and risks, it was decided that we would not provide this to students at this time. The new ACCMail policy does not address Google sites. ACC currently has no acceptable use guidelines for student web pages and we don't currently know who or how to monitor guideline adherence.

Item # 10:	ROUNDTABLE DISCUSSION
Presenter	ALL
Discussion	1. Amardeep asked if HB422 is being addressed. Chris Mielke and Howard Hawhee stated that IT programmers were looking at several options. They are initially planning to use either the ACC directory or the Online course schedule as a starting point for the 3-click process required in the bill. They will report back to the committee on their progress with analysis and design. 2. Higher Education Opportunity Act Section 133 textbook info IT is also working on complying with the new Text book law that goes into effect on July 1, 2010. The Higher Education Opportunity Act Section 133 states that students need to be able to view the estimated prices of textbooks and course materials at the time of online registration. Progress will be reported to the committee 3. Supported Browsers Chris Mielke asked if ACC had a list of browsers and versions that are supported. What should be used for testing when deploying new web applications? Discussion followed that we have to support industry standard browsers that most of the ACC community uses. We should also support the most recent version and at least two versions back. The browsers that were mentioned are Internet Explorer; Mozilla Firefox, Google Chrome, and Safari for Macs. We discussed that we have to keep up with testing the latest versions as they are released. We will discuss more at the next WAC meeting

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