Bobetta Burns, Andrew Christie, Carol Crader, Kathleen Dinse, James Malmros, Glynis Miller, Dianne Olla, Connie Wall
Guests Present
Brette Lea, KC Caliz, Marvi Reyes
Item # 1:
Review of Last Meeting's Minutes
Presenter
Committee
Discussion
July meeting minutes approved. {do;cw}
Item # 2:
Review of Recent Departmental Name Change Requests
Presenter
Andrew
Discussion
''Human Development'' is to become the ''Student Development'' academic department, effective with the Fall, 2014.
HR will correct the 4 employees currently associated with the old ''Student Development'' administrative department.
The merger of Hospitality, Event Planning, and Tourism and Travel into one department was requested to be implemented in February, 2014. In the past, all departmental name changes have coincided with the start of a new academic year. The Dean and VP, Instruction were asked for clarification in November. As of yet the CORE Committee has not received a response.
Item # 3:
Update on Pre-Student/Post-Student Alternate Email Address
Presenter
Andrew, Marvi, and KC
Discussion
The Marketing Department is sponsoring a proposal to change the Student Email policy that would allow for the storage of pre-ACC email accounts. Currently pre-ACC email accounts are stored up until the moment when a pre-student becomes a student and an ACC Google Email account is created. At that point the pre-student email account is replaced in the PERSON file with the ACC-generated student Google email.
The proposed change would be to keep the pre-student email account as a personal email account, associated with a new email type (.e.g, 'ALT' - for ''Alternate), and it could be used for special outreach initiatives.
The Marketing Department presented as a key example the need to communicate with students who have dropped out of ACC, and who would be unlikely to be checking their ACC-sponsored student google email accounts.
Much of the discussion centered around the need for an opt-out policy that would allow students to opt out of receiving ACC emails on their personal email accounts.
Item # 4:
Update on Vendor Support Product Projects
Presenter
Andrew
Discussion
Many vendor products are being purchased without IT involvement. Given the difference between the promises made before the contracts are signed and the product requirements demanded after the contracts are signed, departments are asked to be thorough in their analysis of any software purchase recommendation.
Examples of some of the post-contract requirements of recent vendor product installations were presented at the CORE Committee meeting.
Item # 5:
Fiscal Year-end Closing
Presenter
Kathy D.
Discussion
A test of the ''hard close'' will occur this week. The actual closing of the fiscal year will occur in the production environment on the evening of Fri., December 13.
Item # 6:
Additional Agenda Items
Presenter
Committee
Discussion
OIEA is interested in seeing that all A70.TASP.HISTORY records transform successfully into AODS_A70_TASP_HISTORY. (Upon research there were 32 records that were not transforming because of bad record ids. These were corrected during the period of Dec. 9 - 10, 2013.)
The Committee discussed an upcoming meeting in February that will review all committees as part of a Shared Governance review. It is the position of the CORE Committee that a structure that will allow for the intelligent and coherent discussion of technology-dependent projects, products, and solutions, and means for providing efficient action plans, is ''good''; whether that means the CORE Committee stays as it is or evolves into something grander, will be something to be revealed in 2014.
Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas
78752-4390
512.223.4ACC (4222)
