Bobetta Burns, Andrew Christie, Kathleen Dinse, William Moore, Dianne Olla, Anabel Sanchez, Fernanda Wienskoski, Noko T. Wilson
Guests Present
No guest attendance has been recorded.
Item # 1:
Review of Minutes
Presenter
Andrew
Discussion
April 2013 Minutes approved. {bb,nw}
Addendum to Agenda item #3 from April meeting:
Prior to April 2013, the LTREQ file was not being cleaned up.
Fernanda reviewed the Answernet document related to LTREQ file cleanup, and did the cleanup as adviced by the Answernet document.
The result: Communications Management is now running ''real fast''.
The plan will be to clean up the LTREQ file once every ''semester''.
Addendum to Agenda item #4 from April meeting:
The new level 1 'FW' restriction code is ''in use'', and is working appropriately. It is directed at financial aid recipients that are currently not in ''good standing'', and is intended to encourage the student to attend a workshop covering the association between grades and aid.
Item # 2:
Location Codes
Presenter
Marie
Discussion
Dianne presented Marie's proposal to separate location codes that represent ''centers'' from location codes that represent high schools.
So far the only one that has been added is ''Cedar Creek Center'' (CCR1), which is now separate from ''Cedar Creek High School'' (CCH1).
Centers will have an 'R' as the 3rd char; High Schools will not. Some likely future additions: ''Leander Center'' (LER1), as opposed to ''Leander High School'' (LEA); ''Lockhart Center'' (LKR1), ''Manor Center'' (MCR1), and ''Pflugerville Center'' (PHR).
The proposal was approved.
Item # 3:
Other CORE Codes -- incl PACE, RT, etc.
Presenter
All
Discussion
All codes that have been recently requested have been approved by CORE, and been created in Colleague ''Live''. There have been no reports of problems.
Item # 4:
Work Flow - How it will work in Financial Aid
Presenter
Fernanda, Rosie
Discussion
Fernanda did a nice presentation of Financial Aid Work Flow. The intent was to show other departments how Work Flow can be advantageous in their departments.
IT will be holding a meeting to discuss the IT roles in Work Flow Management the following week.
Addendum: The IT meeting was held and questions regarding the ''Resource Database'' emerged. A follow up IT meeting will be necessary. However, IT should have all the necessary recommendations in place for populating the Financial Aid components of the Resource Database quite soon, with the hope that Financial Aid can ''go live'' with the new work flows.
Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas
78752-4390
512.223.4ACC (4222)
