Bobetta Burns, Andrew Christie, Cheryl Coe, Susan Corbett, Carol Crader, Kathleen Dinse, Kathy Galaviz, Theresa Harkins, Rosario Juarez, James Malmros, William Moore, Dianne Olla, Anabel Sanchez, Linda-Marie Schulz, Al Sims, Linda Terry, Fernanda Wienskoski
Guests Present
Connie Faber
Item # 1:
September 2012 CORE Minutes
Presenter
Andrew
Discussion
September 2012 CORE Minutes approved. [do, bb]
Item # 2:
New Course Type ''NCB'' - Non-Course Based Options
Presenter
Dianne
Discussion
Stacey Stover, Dept Chair of Developmental Writing, and Dianne Olla sponsored the request to add a new Course.Type code of ''NCB''. This is in response to new initiatives from THECB that promote the use of non-length-based remediation where students can move in and out of courses.
Item # 3:
Cleanup of FICE Codes on the INSTITUTIONS Records
Presenter
Kathy G
Discussion
FICE codes are presently attached to multiple INSTITUTIONS records of the same institution. Colleague clients cannot really curtail the proliferation of INSTITUTION records for the same institution, but ACC is pursuing a solution to such problems as transcripts not being able to import correctly, by removing all FICE codes unless they are attached to one ''official'' INSTITUTIONS record for each institution.
This project will take some time. We will need to ensure that procedures are clear and communicated to all. This project will not affect vendors, nor Account Payable-type activity.
Item # 4:
Follow up on ''Preferred'' Employee Email Addresses
Presenter
Theresa, Jim
Discussion
Colleague provides for a ''preferred'' email address. When a person has both an employee (''ACC'') and a student (''INT'') email address, the employee email address is understood to have the higher priority; i.e. be the ''preferred'' email address. And it is the preferred email address that is highlighted at the top of the UI 4 screens in Colleague.
Sometimes the ''preferred'' email address gets out of sync with the employee-first priority.
The recommendation was to attack this problem from two fronts: (1) Analyze the current process being used when employee gmail accounts are being created, and modify the process, if necessary; (2) Utilize some batch-like process that finds violations of the employee-first priority, and adjusts them.
There were no disagreements expressed to this recommendation.
Two points worth mentioning:
(1) Student applications can continue to be written with the flexibility of retrieving student email addresses.
(2) The Committee did not discuss how vendor (''VEN'') and retiree (''RET'') email addresses fit into the priority ranking.
Item # 5:
Follow up on status of Purchasing/Vendor Email Addresses
Presenter
Linda-Marie, Carol
Discussion
There is still a need to test the email notification process for direct deposits going to vendors.
Item # 6:
Data Clean-Up Subcommittee Update
Presenter
Andrew
Discussion
The data cleanup committee will be meeting every two weeks with the intent of (a) cleaning up Unidata data so that it will import successfully into a RDMS (such as SQL Server) sometime in the future; and (b) cleaning up Unidata data so that it will import into ODS as soon as possible. (Unidata is very forgiving of data violations; RDBSs, like Oracle and MS SQL Server, are not.
Item # 7:
Miscellaneous Item #1 -- Federal Opt-In/Out of Mailing Forms
Presenter
Theresa
Discussion
Given the lateness in the calendar year, it is safe to say that ACC will not have in place the ability for students, employees, and vendors to go into Online Services and choose to not require ACC to mail 2012 1098-Ts, W-2s, and 1099s.
Item # 8:
Miscellaneous Item #2 -- Communication Management & ''Sent Status''
Presenter
Rosie
Discussion
Currently Communications Management is using a validation code table (CORR.STATUSES in CORE) that has values for ''Received'', ''Waived'', and ''Incomplete''. A new validation code has been requested: ''Sent''. The CORE Committee approved the request, and the new code was added the following morning.
Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas
78752-4390
512.223.4ACC (4222)
