Committee Meetings and Minutes

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eStaffing Committee

Meeting Minutes

Current Status of Minutes: Final
Date	February 26, 2013
Time	8:30 AM - 10:00 AM
Location	SVC 133

Members Present
Sue Bloodsworth, Joe Lostracco, Donald Morris, Dianne Olla, Tobin Quereau, Charles Quinn, Anaka Rivera, Gaye Lynn Scott, Gillian Waterston
Guests Present
Douglas Smith, Eileen Klein, Linda Smarzik, Rebecca Brock

Item # 1:	Review of Minutes from December 11, 2012 meeting
Presenter	Andrew
Discussion	Minutes approved. [gls, sb]

Item # 2:	Request for Exemption by Architectural and Engineering CAD Department
Presenter	A&D CAD Dept Adjunct Faculty
Discussion	Two Adjunct from the Architectural and Engineering CAD Department presented an argument on behalf of over half the department's Adjunct Faculty staff that attempted to make the case that the department should be exempted from using eStaffing. The argument centered around dislike of the system, in large part because it created inconsistency from semester to semester. It was also revealed that the department had only recently been forced to use the system. The Committee did feel that there were some features in eStaffing that were not being used that would help make the system more likeable once initiated. A couple of people on the Committee volunteered to assist the Department Chair with implementing best practices once the Fall 2013 eStaffing season begins. Department Chair Douglas Smith and Dean of Computer Studies and Advanced Technology, Linda Smarzik, were also in attendance for the discussion. At the end of the meeting, the Committee discussed the department's request for exemption. By unanimous consent, the committee voted to recommend rejection of the request for exemption on the grounds that the intent and goal of eStaffing is to provide fairness to all adjunct faculty. Removing the consistency that was a part of prior staffing practices is an intentional feature of eStaffing as a way of ensuring fairness in staffing adjunct faculty to course sections.

Item # 3:	Request for Exemption by Emergency Medical Services Department
Presenter	Rebecca Brock
Discussion	Rebecca Brock, Department Chair of Emergency Medical Services, presented the case for extending exemption for the department from using eStaffing for assigning course sections. Eileen Klein, Dean of Health Sciences, was also in attendance, and issued support for this request. The staffing of EMS Course Sections is unique and is more opportunity-driven than rule-driven. Hence, the unanimous vote of the eStaffing Committee was in support of extending the exemption for this department through the 2015-2016 academic year.

Item # 4:	Review of Summer 2013 eStaffing
Presenter	Committee
Discussion	Summer 2013 eStaffing had only one known snafu. One of the many ''term'' fields in the application had been mistakenly set to 'Fall', which triggered one of the preparatory steps that occurs in the Fall ''roll'', namely, reverting all Adjunct faculty with MSTA Appointments to ''Adjunct''. This generated the need for some manual corrections by Departments. The corrections were completed prior to the ''Assignment'' loop in Phase 1, which meant it had no negative impact on the correct execution of priority staffing.

Item # 5:	Review of current MSTA Application Process
Presenter	Committee
Discussion	Due to time constraints, another eStaffing meeting is being planned for next week, where this item will be discussed.

Item # 6:	eStaffing Compliance Report
Presenter	Andrew
Discussion	The eStaffing Compliance Report for Summer 2013 should be completed in time for next week's continuation of this meeting. The Committee did make two requests: (1) ''Digital Publishing'' should be removed from the report, as it has been either renamed, or subsumed other another department. (2) The Compliance Report should be published on the eStaffing website, in the interest of ''transparency''.

Item # 7:	3 Modification Requests (1 Time, 2 Email instead of Postal Mail)
Presenter	Gillian Waterston
Discussion	Due to time constraints, another eStaffing meeting is being planned for next week, where this item will be discussed.

Item # 8:	Request to separate Hybrid and Online Eligibility Designations
Presenter	Andrew (on behalf of a Dept Chair)
Discussion	Due to time constraints, another eStaffing meeting is being planned for next week, where this item will be discussed.

Item # 9:	Preview of Fall 2013 eStaffing
Presenter	Committee
Discussion	Due to time constraints, another eStaffing meeting is being planned for next week, where this item will be discussed.

Item # 10:	Status Report on Redesign of Executive Modules
Presenter	Kathy
Discussion	Due to time constraints, another eStaffing meeting is being planned for next week, where this item will be discussed.

Item # 11:	Miscellaneous
Presenter	Committee
Discussion	There has been no movement on the issue of replacing ''MSTA Exception'' with ''Senior MSTA''. There has also been no clarification as to whether the ''Senior'' designation would apply to adjunct faculty with appointments in multiple departments. No clarification has yet been articulated as to whether a new Eligibility category, related to ''Early College'' (ECS/ECHS), should be created.

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