Committee Meetings and Minutes

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Web Advisory Committee

Meeting Minutes

Current Status of Minutes: Final
Date	June 20, 2013
Time	1:00 PM - 2:30 PM
Location	HBC 301

Members Present
Steven Christopher, Marie Fofi, Theresa Harkins, Howard Hawhee, Laura Lucas, Phillip (Todd) Moon, Abraham Nasser, Mary Parker, Margaret Peloquin, Geoffrey Schulman, Edward Terry, Becky Villarreal, Noko Wilson, Maria Youngman
Guests Present
David Fretwell, Jamie Lay

Item # 1:	Approve April Minutes
Presenter	Theresa Harkins
Discussion	April Minutes were approved

Item # 2:	Mobile App Update
Presenter	David Fretwell
Discussion	David conducted a demonstration of the Elluian Mobile app. We are close to deploying it. Mary Parker wanted to know if there was some way we could push notices to Distance learning students to remind them to check assignments. Also wanted to know how distance learning classes would appear on the daily schedule. David will test and report back to committee. We are not aware if any phone apps are accessible for visually impaired. Steve Christopher will research this topic. Committee would like to initially publish to the app store as ACC BETA. Icons are needed for Apple Store and Google Play Stores. Committee suggested changing the name of ''Course Notifications'' to ''Holds and Restrictions'', and have some sort of visual cue that there is a msg for a user there. Keep directory set to ACC employees only.

Item # 3:	Administrative Rule 3.05.002 Use of College Information Systems
Presenter	Theresa Harkins
Discussion	Administrative rule 3.05.002 Use of College Information Systems was approved and is on president's desk for signature.

Item # 4:	Web Re-Design Update
Presenter	Edward Terry
Discussion	Edward explained that subject matter experts are currently reviewing content within the test site. Design and development is continuing on as scheduled.

Item # 5:	Ellucian Action Plan
Presenter	Theresa
Discussion	Theresa gave a brief overview of the Ellucian Action Plan report to the PLT. Basic recommentations were: Optimize Colleague through Training Expand and Improve Reporting Evaluate new Solutions - targeting student success Establish Governance to sustain success. Discussion moved to how to better manage system software updates. Theresa mentioned that this should be resolved if the PLT allows for a change in the governance of Colleague. We need IT to work closely with department power users/business analysts who understand the department business processes and needs.

Item # 6:	Is the WAC still a viable committee? FY2014 Meeting Schedule?
Presenter	Theresa/Edward
Discussion	Members value the information and discussion during committee meetings. We will continue to hold meetings on the third Thursday of each month from 1:00 to 2:30 at HBC. We will schedule a meeting every month and cancel if there are conflicts or no agenda items. We will also conduct a couple of meetings via webex to test out the process and effectiveness.

Item # 7:	Round Table
Presenter	ALL
Discussion	Ed Terry informed the committee about changes in the Online Course Schedule. There are now buttons to display distance learning classes or all other classes. Mary Parker asked about the Online Course schedule and why some course notes disappeared. Will follow up with programming. This information comes from the CMS application. Becky Villareal asked about problems with her website changes not visible to all when she ftps changes. Recommendations were: have user press F5 to refresh browser cache change filename each time it is ftp's make filename have .php extension. Becky said she would try the F5 option first. Mary Parker offered to help her if she needs further assistance.

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Austin, Texas 78752-4390
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