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Web Advisory Committee

Meeting Minutes

Current Status of Minutes: Final
Date	September 20, 2012
Time	1:00 PM - 2:30 PM
Location	HBC 301

Members Present
Theresa Harkins, Linda Kluck, Abraham Nasser, Lara Niles, Mary Parker, Derek Posey, Geoffrey Schulman, Edward Terry, Noko Wilson, Maria Youngman
Guests Present
Becky Villarreal, Jen Weber, Sammy Alvanipour

Item # 1:	Approve minutes from Previous Meeting
Presenter	Edward Terry
Discussion

Item # 2:	WAC Committee self-evaluation
Presenter	Theresa Harkins
Discussion	We discussed the committee Functions and Recommendations as they appear on the Committee Home page: http://www3.austincc.edu/it/meetingminutes/pubmain.php?pubcmteId=WEBAC Steve Christopher suggested that these be rewritten for clarification. Theresa and Edward will rewrite and present at the October meeting. Theresa provided a list of committee highlights over the past year and the committee agreed that we have made considerable progress and should continue the WAC as a shared governance committee. WAC FY12 Highlights Implemented website creation processes Encourage all users to use Google Sites Exceptions will be on a case-by-case basis Sub-committee appointed: defined standards for specialty websites and requests for application servers. Defined approved web templates and themes both in Google sites and specialty websites. A&E CAD presented new website design and discussed Staff still have no services to assist staff in creating department websites. Website cleanup: Over 500 websites have been archived and deleted only 14 have had to be recovered ACC Calendars on home page are now using Google Calendars Administrative Meeting schedule is now using Google calendars ACC website will be transitioned to Responsive web design. Some ACC websites will conform to whatever screen resolution or device you are using. Google + made available to staff and students Online Student Withdrawal went live CE presented new website design IT will begin hosting environments for WordPress and Drupal AskACC searchable knowledgebase was demonstrated

Item # 3:	Instructional Webserver
Presenter	Edward Terry / Maria Youngman
Discussion	Content that cannot be placed within the Drupal CMS, Wordpress CMS, or Google Sites platform will require a web server to be hosted on. This will necessitate the implementation of a web-server that will house instructional content. Maria Youngman and the ACC's Blackboard Administrator, Seth Wilkerson have been working within their department to provide a plan that may allow this to happen. Progress will be communicated to the WAC when available.

Item # 4:	Plan for content migration
Presenter	Edward
Discussion	Edward identified his multi-phase plan. Concerns were on required conversion efforts for large websites. Committee members were assured that they, as committee members, will participate in defining the conversion procedures for each of the groups identified by Edward, as well as defining timelines. More Information: http://www.austincc.edu/webdev/index.php/2012/09/24/set-phasers-to-stun/

Item # 5:	Round Table
Presenter	All
Discussion	ASK ACC: members requested that ASK ACC be more prominent. Edward Terry suggested that the link be added to college ''contact us'' forms to encourage self-service. Members agreed that this would be good to do.

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Austin, Texas 78752-4390
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