Committee Meetings and Minutes

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Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	November 3, 2023
Time	1:00 PM - 2:30 PM
Location	TBA

Members Present
Erasmus Addae, Courtney Ahrenholtz, Rachel Barrera, Lorlie Braxton, Tamy Chapman, Herbert Coleman, Lisa Marie Coppoletta, Chris Davis, Matthew Evins, Jennifer Gray, Latasha Hussey, Lei Ji, Paula King, Stephanie Long, Jorge Lopez-McKnight, Sherri Lynn, Donna Moore, Wajma Nasher, Jack O'Grady, Kimberly Oliver, Kathleen Park, Allan Purcell, Angela Smith, Sarah Strong, Mason Turpin, Becky Villarreal
Guests Present
No guest attendance has been recorded.

Item # 1:	Approve Minutes of Sept. 23 meeting
Presenter
Discussion	The minutes were approved.

Item # 2:	Discussion of the role of the DE committee
Presenter	Erasmus Addae
Discussion	Members are appointed by their various associations. Members should share information with their stakeholders. Commonly accepted practices don’t go to the ASAC. Some deliverables go to ASAC for approval if it’s an administrative rule. The strategic plan, once approved by the committee will go to ASAC. The slideshow presentation is located at the bottom of this document.

Item # 3:	Implications of HB8 for Distance Education
Presenter	Erasmus Addae
Discussion	HB8 has major implications for community colleges. If you are not from a property wealthy district, colleges are left on their own. HB8 funding will be based on outcomes. ACC needs to graduate more students. The chancellor would rather look at non-academic barriers that prevent students from graduation. For DE, we need to improve the student experience, faculty support and supporting faculty in making sure they have a quality designed course. ACC is losing students due to the lack of the student experience. The slideshow presentation is located at the bottom of this document.

Item # 4:	DE Proctoring Exam Security
Presenter	Zuleyka Izquierdo
Discussion	DE offers live proctoring. The proctor meets with the student to give them the rules and guidelines, to do an environment check to make sure they are alone and only have authorized materials and to verify identity. The proctor watches for suspicious activity. If cheating is suspected it is reported to the faculty member. Everything is tracked and recorded. New proctors work with experienced proctors for training. There are administrative assistants available if there are problems. Zuleyka is working with IT to incorporate the lockdown browser with Class. It should be ready by the spring semester. There are plans to have an alternative method for students to get the passwords. Zuleyka is available to work departments if needed.

Item # 5:	DE Strategic Plan Discussion and Potential Workgroups
Presenter	Erasmus Addae
Discussion	It is time to develop a new strategic plan. He is requesting that the DE committee play an effective role. Stephanie Long has volunteered to lead the steering committee. A technology support workgroup will also be added. Workgroups may include other campus stakeholders. The workgroups and current volunteers are as follows: Data – Mason Turpin; Instruction/Faculty – Courtney Ahrenholtz; Faculty support – Becky Villarreal, Kathleen Park, Sarah Strong; Student Experience – Chris Davis, Lisa Marie Coppoletta, Rachel Barrera, Paula King,; Testing– Al Purcell, Tasha Hussey. The slideshow presentation is located at the bottom of this document.

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