Committee Meetings and Minutes

Administrative Login

Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	September 8, 2023
Time	1:00 PM - 2:30 PM
Location	TBA

Members Present
Erasmus Addae, Courtney Ahrenholtz, Deeadra Albert-Green, Rachel Barrera, Herbert Coleman, Lisa Marie Coppoletta, Chris Davis, Matthew Evins, Jennifer Gray, Lei Ji, Paula King, Stephanie Long, Sherri Lynn, Jeannette McGowan, Donna Moore, Kathleen Nakasone, Jack O'Grady, Kimberly Oliver, Allan Purcell, Angela Smith, Sarah Strong, Mason Turpin, Becky Villarreal
Guests Present
Reed Peoples

Item # 1:	Call to order, sign in, approve April meeting minutes
Presenter	Jack O’Grady
Discussion	Minutes were approved from April 7, 2023 meeting

Item # 2:	Introductions of new members
Presenter
Discussion

Item # 3:	AY23 DE Data Recap
Presenter	Erasmus Addae
Discussion	Distance Education is taking a stronghold nationally and is the preference of a lot of adult learners. About 40% of ACC students are taking DE courses. There are ongoing projects with Student Services/Learning Labs including embedded tutoring and coaching services. It is no longer only for gateway courses. Currently ACC has no AI guidelines. The DE department has put together some resources for faculty. TLED will publish it soon to be shared with faculty. This is the link to the data presentation: https://docs.google.com/presentation/d/1Oa_Gg9dVoElyLtMWLBQ-23GVN98PQZPZ/edit#slide=id.p1

Item # 4:	Recap best practices document
Presenter	Donna Moore
Discussion	The work was finished in May 2020. It will not need to be approved by ASAC because it is a living document. Best practices are guidelines and will not be used for evaluating faculty. There was no motion to put it in the handbook at this time. A motion passed to change the title. This will be on the agenda for the November meeting. Here is the link to best practices. https://docs.google.com/document/d/16c6-Sg3kEDQDqGe9ldLVwefDqIc4MCFU1ex729EW9i8/edit

Item # 5:	Finalize the faculty handbook and post it to the DE website
Presenter	Rachel Barrera
Discussion	The current handbook is from 2018. November 2022 is the last time it was reviewed. The handbook can be updated and republished as needed. The committee has access to review the document. There should be no major rewrites. This will be on the agenda for the November meeting. Here is the link to the faculty handbook. https://drive.google.com/file/d/1g4IhLH8fOlaQgGAHWyLPHY1SBIJKueab/view

Item # 6:	Updates to DE Proctoring
Presenter	Zuleyka Izquierdo
Discussion	New for fall, DLS courses can use DE proctoring. As a reminder same and next day appointments for testing are not available. Students must have a laptop/desktop, camera, speakers and good internet. iPads and cell phones are not compatible. Practice sessions are available six days a week. Some students are granted permission to take exams on campus if they have technical difficulties. Tests are limited to an hour and a half. Students that require extended time or accommodations can contact SAS. Here is the link to the slide. https://docs.google.com/presentation/d/1lKJ-PkogL8RsJqWI_W-E7iMSwz6x5cOQOqlTdyNdhc0/edit#slide=id.p

Item # 7:	Updates to DE faculty evaluations
Presenter	Gale Spear and Marcus McGuff
Discussion	The process for faculty evaluations is now an administrative rule. Evaluations will stay the same as last year. The work on student course evaluations has been suspended. They will do cognitive interviews with a small number of students. OIRA will help with gathering data. Stephane Long, Angela Smith and Paula King have volunteered to participate in the process. A presentation of the timeline was provided. Here’s a link the slides. https://docs.google.com/presentation/d/1LiQALrdjHwt1-D1whedRuGUQTT7eNXJymsq2HA9fYPw/edit#slide=id.g27b1db9ea07_0_0

Item # 8:	DE Strategic Plan
Presenter	Erasmus Addae
Discussion	The strategic plan will support the college to meet the goals of HB8. It will be a faculty led college effort. Erasmus will work with Stephanie and Jack to formulate a plan. The DE community, faculty, IT, student affairs and TLED will be part of the process. A basic outline will be available at the next meeting. This will be on the agenda for the November meeting.

Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)