Committee Meetings and Minutes

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Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	September 9, 2022
Time	1:00 PM - 2:30 PM
Location	Google Meet / HLC ACCelerator - Hyflex room CR1101

Members Present
Rachel Barrera, Lorlie Braxton, Ashley Carr, Angelo Carlo Caverte, Tamy Chapman, Herbert Coleman, Lisa Coppoletta, Ariana Cortes, Chris Davis, Lillian Huerta, Farrah Keeler, Stephanie Long, Sherri Lynn, Jeannette McGowan, Christina Michura, Donna Moore, John Naranjo, Wajma Nasher, Jack O'Grady, Kathleen Park, Kerri Pope, Allan Purcell, Larry Stephens, Sarah Strong
Guests Present
Liz Hundley, Zuleyka Izquierdo

Item # 1:	Call to Order
Presenter
Discussion

Item # 2:	Approval of Minutes
Presenter	Larry Stephens
Discussion	Minutes were approved from May 6 meeting

Item # 3:	Old Business: Reports from Ad Hoc Workgroups: DE Faculty Handbook (Erasmus Addae) Best Practices in DE Courses: When to post syllabus in DE courses (Donna Moore) *QM Course Data: Qualitative Research (Larry Stevens/Jack O'Grady)
Presenter
Discussion	1. DE Faculty Handbook. The handbook is not finalized. It will be completed in the next two weeks. Rachel Barrera will present at the next meeting. 2. Best Practices in DE Courses. The document that Donna Moore presented previously has been shared with the committee. Members are invited to review and comment. 3. QM Course Data. The survey is not final. Larry will schedule a meeting to finalize. Assistant deans will reach out to faculty regarding the three year course review.

Item # 4:	New Business: Presentation on current DE proctoring Procedures (Zuleyka Izquierdo) Discussion on room scanning during proctoring and 4th amendment rights
Presenter
Discussion	1. Presentation on current DE proctoring Procedures. Zuleyka explained some procedures. Proctored exams are offered for HYD and ONL courses seven days a week. Exams can be scheduled from two days to three weeks in advance, no same day exam is permitted. Students receive a confirmation email. Practice sessions are offered to students the day before to check their technology. During exams students can’t hear one another or chat. 2. Discussion on room scanning during proctoring and the 4th amendment rights. ACC student privacy is very important. Proctors discuss the rules and what to expect when taking a proctored exam. Erasmus Addae and the assistant deans have discussed privacy issues and will report to the committee.

Item # 5:	Comments
Presenter
Discussion	There needs to be better communication about QM requirements.

Item # 6:	Adjournment
Presenter
Discussion	Next Meeting Date: November 4, 2022 Time: 1:00 – 2:30pm Location: Virtual meeting

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