Committee Meetings and Minutes

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Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	May 6, 2022
Time	1:00 PM - 3:00 PM
Location	Zoom/Highland, Building 2000, Room 2.1526

Members Present
Erasmus Addae, Rachel Barrera, Lorlie Braxton, Ashley Carr, Angelo Carlo Caverte, Tamy Chapman, Herbert Coleman, Kristina Elizondo, Matthew Evins, Michelle Hamilton, Stacy (Liz) Hundley, Theresa Mooney, Kathleen Nakasone, Wajma Nasher, Jack O'Grady, Kathleen Park, Allan Purcell, Amy Setter, Larry Stephens, Sarah Strong, April Whalen, Daira Wilson
Guests Present
James Daniels, Kriston Carson, Kristy McDermott‌, Stephanie Herrington, Stephanie Long

Item # 1:	Approve minutes from prior DE Committee meetings
Presenter	Larry Stephens
Discussion	The minutes from the prior DE Committee meetings (March 4, 2022 and April 1, 2022) were not distributed to the DE Committee members in time for review prior to the meeting. The minutes will be made available and approved via an electronic vote after the May 6, 2022 meeting. No votes were taken during the meeting.

Item # 2:	Discussion and vote to add the Assistant Deans of Distance Education for each AOS to the membership of the DE committee beginning with the next academic year
Presenter	Larry Stephens
Discussion	Larry Stephens proposed a motion to recommend adding the Assistant Deans for DE (ADDE) for each area of study (up to 10 individuals) to the membership of the DE Comittee beginning with FY 2022-2023. There was quite a bit of discussion among the committee discussing such issues as: would the bylaws and/or shared governance processes at ACC allow an expansion of the committee to this size and would adding the ADDE’s make it harder to achieve a quorum at future meetings. A friendly amendment was proposed to allow the ADDE’s to join the committee in an ex-officio capacity with no voting rights and thus avoiding the potential quorum issue. After much discussion about the importance of these issues to the ADDE’s and their respective areas of study, the friendly amendment was rejected from modifying the original recommendation. It was also discussed that some of the current ADDE’s are already on the committee and this would allow an opportunity for ADDE’s from all areas of study to participate. A vote on the motion was approved 18-1. This was with the understanding that Dr. Addae and the DE Committee co-chairs would present this recommendation to ASAC (Academic and Student Affairs Council) for approval to make sure that this change in committee composition would remain in compliance with the ACC shared governance processes already in place. Decision/Actions:v Present recommendation to ASAC Dr. Addae and the DE Committee co-Chairs will work together to present the recommendation to ASAC before an official change to the committee is completed.

Item # 3:	HyFlex Classroom Presentation
Presenter	Stephanie Long
Discussion	Although the entire DE Committee meeting was held in a HyFlex environment (virtual and in-person participants), Stephanie Long did a presentation describing what a HyFlex classroom environment is, how it operates and how the GIS department has started using this modality for most of its courses to meet student needs. There was also a reminder to the DE Committee about the HyFlex Institute being offered to faculty this summer with a pilot program to follow in FY 2022-2023.

Item # 4:	Future meetings for 2022-2023
Presenter	Larry Stephens
Discussion	A motion was made and unanimously approved for the DE Committee meeting dates for FY 2022-2023: Friday, September 9, 2022 (2nd Friday, Labor Day holiday in Week 1) Friday, November 4, 2022 Friday, February 3, 2023 Friday, April 7, 2023

Item # 5:	Refreshments and networking
Presenter	ACC Culinary Department
Discussion	In-person attendees were invited to attend a networking reception with refreshments provided by the ACC Culinary Department. Meeting adjourned.

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