Committee Meetings and Minutes

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Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	September 24, 2010
Time	1:00 PM - 3:00 PM
Location	HBC 411

Members Present
No member attendance has been recorded.
Guests Present
No guest attendance has been recorded.

Item # 1:	Introductions / Committee Charge
Presenter
Discussion	Attendance: Terry Barksdale, Robert Bermea, Janet Bickham, Tina Buck, Samantha Davis, Tasha Davis, Jose Flores, Scott Gibby, Carol Hirsh, Amanda Karel, Leigh Kilman, Anita McAuley, Phylis Molina, Donna Pauler, Clark Peterson, Al Purcell, Bill Rainey, Charles Quinn, Rey Valdez, James Webb, Kirk White, Priscilla Wicker, Daira Wilson Introductions / Committee Charge Members went around the room making introductions and committee functions were discussed.

Item # 2:	Election of Committee Chair
Presenter
Discussion	Scott Gibby and Al Purcell were nominated. The committee will vote by email.

Item # 3:	SACS Distance Education Policy Statement – June 2010
Presenter	Amanda Karel
Discussion	Robert and Amanda brought the committee up to date in regards to their meeting with the Deans to discuss the updated SACS Distance Education Policy Statement June 2010. Robert is to go to ACAC so that the ACC DL Best Practices Admin Rule 4.01.001 can be updated to reflect the latest SACS document. He will also ask that the Admin Rule be modified to state that it will reflect the latest and most current SACS requirements as it relates to Distance Learning/Education. He will also ask that the college examine distance and correspondence education definitions as it applies to ACC course offerings. In regards to SACS, Amanda mentioned SACS examining not only fully looking at the delivery of on-campus instruction during accreditation visits, but also Distance Education and instruction at off-campus locations. She also addressed the issue of substantive change reports whenever a location offers a degree or certificate 25% at one location. Robert added that DL has to report when a degree/certificate reaches 100%, 50% or 25% delivery via Distance.

Item # 4:	Quality Enhancement Plan
Presenter	Amanda Karel, Kirk White
Discussion	Amanda Karel SACS Coordinator and Kirk White discussed the second part of the SACS 2013 site visit – the QEP. The QEP will look at innovative ways for (broad) areas to improve student learning – ideas from surveys. ACC must have created a plan at arrival of SACS – specific focus – all across areas ACC – and the QEP could fold into the SSI – for example “Development of Orientation” program. Committee members made some suggestions such as student engagement and making sure students can enroll in courses they are registering for. Kirk added that SACS sets standards-college must budget for project. After 5 years SACS will see how ACC is complying. Amanda recommends that the committee members look at the ACC QEP website to get additional information and make recommendations for the proposed project.

Item # 5:	Review of Administrative Rule: Full-Time Faculty Workload AR# 4.03.004 – Section 5 Distance Education
Presenter
Discussion	A subcommittee has been formed to review DL portion of administrative rule. To be discussed: definition of Distance Education and Correspondence Education, student limit per section, DL modes, office hours, LEH and compensation, additional enrollments and minimum enrollment. Admin Rule DL section will be reviewed for current wording and terminologies. Changes and recommendations will be forwarded to ACAC. Meeting Date: Friday - October 29th 1pm HBC 301.7

Item # 6:	Distance Testing
Presenter
Discussion	Distance Testing Handouts were distributed to discuss processes and procedures for Distance Testing. Committee recommended that Clark Peterson prepare information for faculty and Department Chairs at the beginning of each semester about DT. This could be added to his Early Intervention memo.

Item # 7:	New DL Faculty Workshop
Presenter
Discussion	Committee also discussed the idea of doing a workshop for new DL faculty as to the services and information they might need about DL.

Item # 8:	ACC Support Services for DL Students
Presenter
Discussion	As per DLC functions, a subcommittee was recreated to look at support services for DL students and faculty. Meeting was set for November 19, 1-3 pm (HBC 301.7) to discuss ways to get Distance Learning information and materials out to the students. Both faculty and support services staff will discuss what’s needed and how to meet those needs. This subcommittee replaces the former Student Services DL Committee, out of the Student Services office. Meeting Date: Friday - November 19 1pm HBC 301.7

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