Committee Meetings and Minutes

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Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	July 22, 2011
Time	1:00 PM - 3:00 PM
Location	HBC 410

Members Present
No member attendance has been recorded.
Guests Present
No guest attendance has been recorded.

Item # 1:	Call to Order
Presenter
Discussion	In Attendance: Amanda Karel, Clark Peterson, Gaye Lynn Scott, Nick Sarantakes, Robert Bermea, Scott Gibby, Terry Kotrla

Item # 2:	Members submitting materials to the DLC Google group:
Presenter
Discussion	Inside Higher Education article from Gaye Lynn: suggestions for successful DL Business Studies Division DL Standards from Tracie Various faculty evaluation materials from Scott

Item # 3:	Statistics
Presenter
Discussion	Robert passed out some statistical information: Fall registration updates: Number 2 in duplicated headcount a 13% increase from OIE Departmental Distance Learning enrollments - 16 departments = 75% of all DL sections offered in FY 11. Robert brought the group up to speed on a meeting he and Clark had with Voncille Wright and Suzy Thomson about “Student Success Initiatives” for DLC students. ACC 105 – DL Orientation: roll out SP 12 for FTIC. (FTIC DL 950 students or 29.40% of incoming) Pilot ACC 105 in Fall 2011 – Gaye Lynn & others willing to pilot the module ACC 101 Admissions and Registration - Push to alert students to look at syllabi and DL course notes within ACC 101 DL Help Mentioned that success should also involve the students’ active participation in his/her education: Student/Faculty-Instruction/Support Services Amanda reported on the SACS designations of Distance and Correspondence Education. She said “SACS: Less about classifications, more emphasis on Student Support/ Student Readiness, Qualified Faculty to teach DL, Training for DL Faculty and DL Faculty Evaluations.

Item # 4:	Faculty Training
Presenter
Discussion	Design – Develop – Deliver // (ties with) Evaluation Challenges of teaching online: How is DL different from F2F? Looked at Chico State Rubric - breaks up expectations into 6 categories Tie in recommendations for training qualified DL faculty to Administrative Rule 6.07.002

Item # 5:	Faculty Evaluation process
Presenter
Discussion	Government Department Faculty Evaluation Process: Evaluation standards are designed for F2F, but could create a variation for DL instructors Need to examine current DL faculty evaluation form – make changes /tweak to reflect = Design, Develop, Delivery of DL courses Evaluation summary – FT Faculty & Adjunct College standards on portfolio Classroom Observation Checklist – One for DL? Make recommended changes to Admin Rule 6.07.001

Item # 6:	Training Items
Presenter
Discussion	Distinction: between Full-time faculty teaching DL courses / Fulltime Faculty designing DL courses? Faculty new to Distance Learning technologies and pedagogies – Existing Distance Learning faculty New to designing/developing DL courses – refresher course for existing DL faculty Focus simply on the delivery of DL courses to students SACS requires ongoing training = New to DL & Existing DL How many hours should be required? Should it be different for Full Time and Adjunct Faculty? At present, no college-wide standards or requirements for DL faculty being qualified to teach DL sections. It is up to each individual department to determine qualifications. Suggested using E-Staffing - trigger mechanism designating OK to teach ITV & PCM. Use for successfully trained? (Note to update E-Staffing with current DL terminology) DL Faculty Training: College-wide baseline – department can require additional training Teaching Via Distance Learning - Orientation Pedagogy Overview (Design) 1 hour workshop Distance Learning Technologies Overview (Develop) 1 hour workshop DL Classroom Management Overview (Delivery) 1 hour workshop DL Administrative Information and Support Services Overview (for faculty and students) 4 hour – DL Certification process - Has completed orientation – ongoing workshops Specific topics covered in Pedagogy Overview 1 hour workshops ~more specialized Specific topics covered in Technologies Overview 1 hour workshops ~more specialized Specific topics covered in DL Classroom Management Overview 1 hour workshops ~more specialized None X # of hours of Professional Development per year - SACS qualifications are very quantitative (similarity to 18hr Grad level requirement) Each training session would require participants to demonstrate competencies in subjects covered. DLC (workgroup) Recommendations XTFI screen in Datatel – certifies academically qualified - Create a field or table for DL qualifications Ex: Faculty DL Course Qualification (which classes) White, Snow ENGL 1301 ***

Item # 7:	Faculty Evaluation Summary Form
Presenter
Discussion	make slight changes in form to include Distance Learning; Gaye Lynn Scott to attend Faculty and Staff Committee mtg on Aug. 5th 2011 at 1:00 PM to bring changes up for discussion and included in Evaluation Administrative Rule 6.07.001

Item # 8:	Develop initial core of training
Presenter
Discussion	4 hours // Include additional DL training requirements in Professional Development Admin Rule : AR 6.07.002 Changes to Administrative Rules must be done and approved during FA 2011for SP 12 implementation for SACS. DL Committee members could beta-test = Spring begin training in preparation for possible summer mandates from SACS

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