Committee Meetings and Minutes

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Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	February 6, 2015
Time	1:30 PM - 3:30 PM
Location	TBA

Members Present
No member attendance has been recorded.
Guests Present
No guest attendance has been recorded.

Item # 1:	Approve minutes from October 10, 2014 and November 21, 2014
Presenter
Discussion	Approval of minutes from October and November DLC meetings. Problems with an online approval of minutes will be addressed: Google Groups will be accurately updated and verified.

Item # 2:	Charge of the committee – recommendations
Presenter
Discussion	#2-OIEA is soon to do a DL survey, similar to the CCSSE. Should there be a formal process to present data to this committee? Al: DL evaluation is already being done by department chairs and by student evals 3x/year Michelle: should we have a holistic standard Separate Support Services Committee vs DLC? Various products have come from the SSDL: DL Help page, live chat help, etc. Committee functions 2,3, and 5 appear redundant “Reviews policies, procedures and guidelines and makes recommendations to improve student success.” But, do not bog the committee down with less serious day-to-day items that the DL department can handle Faculty representation: Should more adjunct faculty be added? Recommendation of adding 1 more adjunct. Can we diversify across academic and workforce? (this item can be sent to entire committee for feedback) Should there be more Student Services personnel? Combine the DLC with the SSDL?

Item # 3:	Administrative Rules – DL Course Approval Form (Updates/Online)
Presenter
Discussion	DL Course Approval Form for all new to DL courses – required in the Faculty Loading AR Need to clarify purpose and intent of form Make it an online form Before reaching the form stage, Instructional Designers are available to help Need to have forms for all available DL course on file for compliance (escalation of the requests for outstanding forms) A separate form for template-based courses? Change order of sections of the form Form revision by the end of SP15

Item # 4:	Course Evaluations as part of Program Reviews and Academic Master Plan
Presenter
Discussion	Department Review (3yr) to integrate DL review (available in DL GoogleDrive) Work with Marcus Jackson and Ron Johns to ensure appropriate DL-related questions are asked

Item # 5:	Faculty Evaluation for DL – Press forward previous changes or revisit for editing
Presenter
Discussion	Clark will make the two versions available to the committee to review and provide feedback and determine if ready to send forward to ACAC again before the end of semester. CE students do not do these evals unless it is a combined course?

Item # 6:	SARA – Texas is likely to join soon. What does that mean for ACC?
Presenter
Discussion

Item # 7:	DL Updates
Presenter
Discussion	At ACAC meeting this morning the requirement for a student success course for all degree programs passed. Implementation: Fall 2015 Faculty Senate has drafted a new version of the Faculty Loading Administrative Rule (The draft can be viewed on the DLC GoogleDrive) DL Week: faculty presentations are available to view online (IRT link is not working) DL Week: committee can take an active role in planning, etc. – Awards?, Stipends?, Guest Speakers?, etc. Small group meetings during summer months to plan for DL Week

Item # 8:	State Authorization Reciprocity Agreement
Presenter
Discussion	TxCoBoard will serve as portal State infrastructure will be ready to receive applications from institutions asap ACC will need to have a person to coordinate this arrangement with the state DL has begun collecting basic information on how DL is handled from departments/divisions until there is a college-wide system

Item # 9:	Online Learning Consortium Quality Scorecard
Presenter
Discussion	At SACS Conference, ACC administrators talked with Texas Tech about their DL program review ACC is now an institutional member of OLC Review: 90 days (60 days faculty input), faculty & staff involved, faculty stipends, ~20 faculty & ~2 IDS/staff, OLC will provide recommendations first to DLC to decide further distribution. May replace Quality Matters (QM)

Item # 10:	Online Test Repository
Presenter
Discussion	Vicki Payne, on behalf of herself and other Math instructors, asked Clark to propose an online test repository to cut down on paper test waste and improve efficiency. Group approved Clark determining what can be done.

Item # 11:	Attendees
Presenter
Discussion	Susan Thomason, Clark Peterson, Amy Setter, Ashley Carr, Michelle Escudier, Helen Dailey, Maria Cisneros-Solis, Mary Parker, Donna Pauler, Allan Purcell, Nicholas Sarantakes, Zoe VanSandt, Paul LaFourest (for Don Morris), Neelam Noorani, Rachel Barerra

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