Committee Meetings and Minutes

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Distance Education Committee

Meeting Minutes

Current Status of Minutes: Final
Date	October 7, 2016
Time	2:00 PM - 3:30 PM
Location	HLC1 2216

Members Present
No member attendance has been recorded.
Guests Present
No guest attendance has been recorded.

Item # 1:	Call to order and introductions
Presenter
Discussion	Attendees: Azzurra Crispino, Amy Setter, April Whalen, Al Purcell, Clark Peterson, Carleen Sanchez, Carol Hirsh, Michelle Escudier, Neelam Noorani, Pam Montalbano, Rachel Barrera, Susan Thomason, Carol Townsend, Zoe VanSandt, Terry Barksdale

Item # 2:	Open Issues: Review of Committee Charge and Functions
Presenter
Discussion	The committee will make decisions based on data. A report from the task force that met over a three year period was not made public, only administrators reviewed the data.

Item # 2:	Open Issues: Elect Co-chair
Presenter
Discussion	The three nominees for co-chair are Carol Townsend, Al Purcell and Carleen Sanchez. The attendees voted and the other members will vote by email. The co-chair should be announced by October 11.

Item # 3:	Updates: Testing
Presenter
Discussion	Over 200 students participated in Distance Testing this summer. The spring and summer pilot program for Proctor U was successful. There will be a workshop with the Proctor U representative during DL week.

Item # 3:	Updates: DL position posting
Presenter
Discussion	The Dean of Distance Learning position should be filled by the end of the month. Part of the job description will be to incorporate competency-based education and credit for prior learning. The quality of the courses will also be one of the responsibilities.

Item # 3:	Updates: DL Faculty Evaluation Instrument
Presenter
Discussion	Evaluations with the DLC recommendations will be used in the spring semester. The committee will review annually.

Item # 3:	Updates: DL Course Designations
Presenter
Discussion	There are only two designations, ONL and HYD. Courses that require students to come to campus will be considered HYD. This will be fully implemented for spring.

Item # 3:	Updates: SARA
Presenter
Discussion	Clark received the new regulations and requirements. He will review to see what is needed to be in compliance.

Item # 3:	Updates: Section Notes
Presenter
Discussion	Students can no longer access course notes when registering in the new student planning tool. Susan will investigate the issue.

Item # 4:	Data Review
Presenter
Discussion	Susan will create a google folder for the committee to review data. The TIPS system is used for data although all is not public. OIE can generate reports that are needed on a regular basis.

Item # 5:	Announcements: Distance Learning Faculty Development Opportunities
Presenter
Discussion	DL instruction series has been updated with the services that changed. No new modules will be added. Easier subtitling services are needed. Susan will talk with Steve Christopher. DL videos module need to be subtitled. Transcripts are available. VCT has a captioning initiative available. DLC will add captioning of videos on the next agenda. OER (Open Educational Resources) development grant is working with three institutions. The library will be the entity for training after this year. Library has Open Education Resources Research guide on their website.

Item # 6:	Distance Learning Week
Presenter
Discussion	Workshops, voice threads training, Proctor U demo and free webinars will be available. Susan might have an evening faculty institute that will include a $1000 stipend.

Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)