Committee Meetings and Minutes

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Foreign Languages Task Force

Meeting Minutes

Current Status of Minutes: Final
Date	February 15, 2019
Time	12:00 PM - 3:00 PM
Location	HLC-2219

Members Present
Timothy Altanero, Catherine Angell, Rosa Davila, Jan Emberson, Becky Jaimes, Bernadeta Kaminska, Vanessa Lazo, Talia Loaiza, John McMinn-Reyna, Myung-Joo Oh, Todd Phillips, Mariela Prato-Williams, Rahelina Razanadrafara
Guests Present
No guest attendance has been recorded.

Item # 1:	Approval Minutes
Presenter	Vanessa Lazo
Discussion	Vanessa Lazo presented the minutes from the September 18, 2018 meeting. Action taken: The minutes were approved after changing the term “half-time faculty” to “full-time 50% faculty”. Vanessa Lazo asked if faculty wished to be added to or removed from any committees. Fahim Idais asked to be added to the Study Abroad Committee. John McMinn-Reyna distributed copies of the committee reports that had been sent to faculty and asked for approval to add them to the minutes. Action taken: The following committee reports were added to the minutes.

Item # 2:	Adjunct Facility Evaluation
Presenter	Vanessa Lazo
Discussion	The committee will meet mid-February to begin working on the adjunct faculty evaluations. The summary reports are due at the Dean's office by March 25. We expect to be done with them before spring break. The committee will start distributing the materials to the evaluators by February 11 (deadline for Adjuncts to turn in input forms). As always, the committee wants to remind everyone that it is mandatory to administer the student surveys every term we teach and to submit all portfolio materials when requested.

Item # 3:	Adjunct Faculty Interview
Presenter	Vanessa Lazo
Discussion	Foreign Language FT Position (Asian Language Specialist) Committee has received several applicants, but none meet the requirements for the position as written. This will most likely result in a failed search. Vanessa hopes that this gives credence to her request for a 50% part-time Korean faculty position

Item # 4:	Assessment
Presenter	Vanessa Lazo
Discussion	The results of our assessments from last fall are satisfactory. For 1411 Reading Comprehension, the following percentage of students received scores of 80% or higher on the assessment: Arabic = 68.4% (89.5% received scores of 70 or higher); Chinese = 82.4%; French = 78% (but 91% of students received scores of 70% or higher); German = 33% received scores of 80% or higher ( 73% had a 70% or higher); Italian = 59% (81.8% received scores of 70% or higher); Japanese = 100%; Latin = 100%; Russian = 68.9% (87.5% received scores of 70% or higher); and Spanish = 87.7%. For 2311 Reading Comprehension, the following percentage of students received scores of 80% or higher on the assessment: Arabic = 88.2%; German = 79%; Latin = 100%; Russian = 100%; Spanish = 80%. For Spanish 1412 Speaking, 92.3% of students received scores of 80% or higher.

Item # 5:	Curriculum
Presenter	Vanessa Lazo
Discussion	•The College has taken the ACC website address where the Curriculum Guidelines were stored to create a link to the College’s syllabus repository. •Spanish 1300 content was adapted for a focus on Law Enforcement and is offered this spring, 2019. Our department was approached by a sergeant from the Austin Police Department (APD). SPAN 1300 was designed to accommodate the Police Department’s needs. In consultation with personnel from the APD, the format of distance learning was decided to be best for the officers, since their schedules were varied. •Pat Receck, Dean of Health Sciences, was consulted last semester and was asked about the feasibility of including Spanish for Healthcare in the core curriculum of the Nursing Program. This may be included in the future, but not at this time.

Item # 6:	Distance Learning Committee/Early College High School
Presenter	Vanessa Lazo
Discussion	Nothing to report for Distance Learning committee. •Vanessa Lazo continues to work on scheduling closely with ECHS and Dual Credit. To that end, we have Dr. Biegert attending our spring 2019 meeting. •Three sections were canceled in the spring 2019 at the last minute, including one section each of ECHS at CHS and RVS and one section of Dual Credit at DSP. Vanessa has requested earlier notice as this greatly impacts our faculty. •For fall 2019 there has been a request for Dual Credit at Peace Academy for Arabic. Fahim Idais is working closely with this school. g. Eligibility List Due to a decrease in the number of available sections each semester, the department will no longer accept applications for new MSTA positions in German, Japanese, and Spanish. There are no MSTA positions in the other languages. The only applications that we will honor will be for current MSTA's who are in their first or second year of the MSTA process and need to reapply each year until they rollover.

Item # 7:	Faculty Problems
Presenter	Vanessa Lazo
Discussion	Nothing to report

Item # 8:	Foreign Languages Honor Society
Presenter	Vanessa Lazo
Discussion	Foreign Language Honor Society: Applications will be due on March 28 this semester and should be sent to Julie Klenhans-Urrutia at the South Austin Campus. Students in 1412 or higher classes who have received A’s in their language courses and have an overall GPA of 3.0 or higher are eligible for membership. Full membership costs $35 and is for life; associate membership costs $5 and is good for 6 months.

Item # 9:	New Faculty/ Outreach/Professional Development
Presenter	Vanessa Lazo
Discussion	Nothing to report for new faculty. •In various events, both within ACC and at other venues, our language programs were promoted last year. •Flyers and posters have been created and distributed for new and specialized courses, including our study abroad offerings. •A plan for this semester is to attend various Spanish conversation meet-up groups in Austin to promote our Spanish study abroad offerings. l. Professional Development •Spring Development Day was held on January 18th this year, and a number of workshops of general interest to all faculty were included. •The main focus of FOLA workshops during the Fall semester, and the beginning of the Spring, has been the technology platforms that are included with Spanish textbooks that publishing companies have sent us to consider for possible future adoption. We had opportunities to listen to presentations from McGraw Hill and Pearson on November 30th, and Cengage on January 18th. On February 1st, Vistas Higher Learning presented a three hour workshop on the new edition of Vistas, our current textbook. Scott Gibby has done a wonderful job organizing and setting up these presentations.

Item # 10:	Scheduling
Presenter	Vanessa Lazo
Discussion	•Vanessa Lazo continues to work on program sequencing of all languages to make sure that days and times from fall classes have a counterpart in the spring to ease student planning. •San Gabriel Campus opened this past year. FOLA had two Spanish courses on the schedule and neither one of them made for fall 2018. Spring 2019 also did not make. •The German Program and Vanessa are making careful and thoughtful adjustments to the schedule to incorporate a Hybrid sequence. •Rosa and Vanessa are carefully working on a new sequence for Spanish for Spanish Speakers to incorporate a focus on Business and Healthcare. •Jan Emberson is developing a Spanish for Law Enforcement for this spring online in an 8 week session. •Tim Altanero is considering a Spanish for Social Work online sequence.

Item # 11:	Spanish For Spanish Speakers/Study Abroad
Presenter	Vanessa Lazo
Discussion	We will offer Spanish III for Spanish Speakers with an emphasis on Business Spanish in the fall of 2019. We might also offer Spanish IV for Spanish Speakers with an emphasis on Medical Spanish in the fall of 2019 or spring of 2020. This change is due because the former book for Spanish 2313 and 2315 (Conozcámonos) is going out of print. Also, former Spanish 2313 and 2315 students voiced their interest for both categories. Having a specific emphasis might attract more students who are looking to enhance their Spanish in both areas. Since there are many students who speak Spanish, but they don’t feel confident to enroll in Spanish III or IV for Spanish Speakers, we are planning to offer Spanish I for Spanish Speakers this fall. This is a pilot course that will allow us to know if there is a need for a course like this. We will be using Mundo 21 by Cengage. Depending on the success of this pilot course, we are planning to offer Spanish II for Spanish Speakers in the Spring of 2020. From there, students may be more confident to enroll in Spanish 2313 and 2315. o. Special Events Nothing reported. p. Study Abroad The following study abroad programs are scheduled for Summer, 2019. During the first summer session: Costa Rica (Spanish 2311 and Span 1300), led by Jan Emberson, Austria (German 1411), led by Bernadeta Kaminska. During the second summer session: Argentina (Spanish 2312 and Span 1300), led by Jan Emberson

Item # 12:	Textbook Inventory
Presenter	Vanessa Lazo
Discussion	The FOLA Textbook Inventory Committee has completed the textbook updates for summer 2019 textbook orders for all 9 languages as of Friday, February 1st. French 2311 will begin using FDA in summer 2019. Spanish faculty have agreed to continue with Vistas, 5th edition for fall 2019, and any decision for a new adoption will be for fall 2020. We may need to delete the optional """"""""bundle option from the master syllabus for fall 2019. VHL has confirmed that we can continue using the 5th edition supersite plus (and code) for fall 2019, spring 2020, and summer 2020. Updates for fall 2019 textbook orders will begin in late February. Fall textbook orders are due before April 1st. The Textbook Inventory Committee chair will send out the request email to all the committee members, on February 25, 2019. The Administration’s deadlines for textbook orders are: Fall — April 1, but preferably before spring break, Spring Semester — October 1, but preferably in early September, Summer Semester — March 1, but preferably in early February. First Day Access Book orders currently are due: Summer 2019 — March 5, Fall 2019— April 12, Spring 2019 — TBA. The First Day Deadline is based on the registration open date for each term. The traditional book order date is based on the contractual guidelines. IV. Announcements a.Vanessa Lazo welcomed Joe Liro back on behalf of the department. Joe thanked Matthew Daude Laurents, Vanessa Lazo, and Mary Greff for the help during his absence. b.Vanessa Lazo announced that there are two interns working with the department, Abeer in Arabic and Jorge in German. c.Kasina Entzi asked faculty to add “likes” to the new Twitter and Instagram accounts created to promote studying German at ACC. d.Fahim Idais shared information about the Austin Peace Academy and its request for dual-credit classes in Arabic for next fall. Fahim and Abeer were planning to meet with the Academy’s administration and faculty the following week. Currently, the Academy is planning to offer Arabic 2311 in the fall and 2312 in the spring. Many students already speak a dialect at home. The courses will teach standard Arabic. e.Vanessa Lazo reported that there was no new information on the Rio Grande renovation. f.Vanessa Lazo congratulated Bernadeta Kaminska and Todd Phillips for receiving the teaching excellence awards. g.Vanessa Lazo thanked faculty for the department’s community outreach through Say it loud! at Republic Square. Todd Phillips and Mariela Prato Williams presented Italian and Spanish on October 27, 2018 and John McMinn-Reyna and Kasina Entzi presented French and German on December 7. Later in the spring, Fahim Idais and Lynn Lau will present Arabic and Chinese, and Theresa Oh, Mary Greff and Joe Liro will present Japanese and Russian. h.The International Festival will be held on March 29. Tim Altanero is the FOLA representative on the steering committee. Fahim Idais and Kasina Entzi are also working with the committee. g.The following study abroad programs are planned for this summer. Classes have to make by March 1, and currently there is insufficient enrollment. 1)Benadeta Kaminska is scheduled to take a group of students to Austria where they will study German 1411 and Art Appreciation. 2)Jan Emberson is scheduled to take students to Costa Rica to study Spanish 2311 and Conversation during the first session. 3)Jan Emberson is scheduled to take students to Argentina to study Spanish 2312 and Conversation during the second session. V. Department Head Election Faculty members were reminded that in March it would be time to elect a Department Head for the next three-year appointment. Action taken: Todd Phillips was selected as Election Coordinator. VI. Evaluation Issues Mariela Prato Williams and Talia Loaiza expressed concerns of ECHS faculty about the evaluation process because high-school students are often not mature enough to give fair evaluations. Often the numeric ratings do not correspond with the comments. Action taken: The Evaluation Committee will into look how to use ECHS student evaluations in the overall evaluation of faculty members. The FOLA Textbook Inventory Committee has completed the textbook updates for summer 2019 textbook orders for all 9 languages as of Friday, February 1st. French 2311 will begin using FDA in summer 2019. Spanish faculty have agreed to continue with Vistas, 5th edition for fall 2019, and any decision for a new adoption will be for fall 2020. We may need to delete the optional bundle option from the master syllabus for fall 2019. VHL has confirmed that we can continue using the 5th edition supersite plus (and code) for fall 2019, spring 2020, and summer 2020. • Updates for fall 2019 textbook orders will begin in late February. Fall textbook orders are due before April 1st. The Textbook Inventory Committee chair will send out the request email to all the committee members, on February 25, 2019. The Administration’s deadlines for textbook orders are: Fall — April 1, but preferably before spring break, Spring Semester — October 1, but preferably in early September, Summer Semester — March 1, but preferably in early February. First Day Access Book orders currently are due: Summer 2019 — March 5, Fall 2019— April 12, Spring 2019 — TBA. The First Day Deadline is based on the registration open date for each term. The traditional book order date is based on the contractual guidelines. IV. Announcements a.Vanessa Lazo welcomed Joe Liro back on behalf of the department. Joe thanked Matthew Daude Laurents, Vanessa Lazo, and Mary Greff for the help during his absence. b.Vanessa Lazo announced that there are two interns working with the department, Abeer in Arabic and Jorge in German. c.Kasina Entzi asked faculty to add “likes” to the new Twitter and Instagram accounts created to promote studying German at ACC. d.Fahim Idais shared information about the Austin Peace Academy and its request for dual-credit classes in Arabic for next fall. Fahim and Abeer were planning to meet with the Academy’s administration and faculty the following week. Currently, the Academy is planning to offer Arabic 2311 in the fall and 2312 in the spring. Many students already speak a dialect at home. The courses will teach standard Arabic. e.Vanessa Lazo reported that there was no new information on the Rio Grande renovation. f.Vanessa Lazo congratulated Bernadeta Kaminska and Todd Phillips for receiving the teaching excellence awards. g.Vanessa Lazo thanked faculty for the department’s community outreach through Say it loud! at Republic Square. Todd Phillips and Mariela Prato Williams presented Italian and Spanish on October 27, 2018 and John McMinn-Reyna and Kasina Entzi presented French and German on December 7. Later in the spring, Fahim Idais and Lynn Lau will present Arabic and Chinese, and Theresa Oh, Mary Greff and Joe Liro will present Japanese and Russian. h.The International Festival will be held on March 29. Tim Altanero is the FOLA representative on the steering committee. Fahim Idais and Kasina Entzi are also working with the committee. g.The following study abroad programs are planned for this summer. Classes have to make by March 1, and currently there is insufficient enrollment. 1) Benadeta Kaminska is scheduled to take a group of students to Austria where they will study German 1411 and Art Appreciation. 2) Jan Emberson is scheduled to take students to Costa Rica to study Spanish 2311 and Conversation during the first session. 3) Jan Emberson is scheduled to take students to Argentina to study Spanish 2312 and Conversation during the second session. V. Department Head Election Faculty members were reminded that in March it would be time to elect a Department Head for the next three-year appointment. Action taken: Todd Phillips was selected as Election Coordinator. VI. Evaluation Issues Mariela Prato Williams and Talia Loaiza expressed concerns of ECHS faculty about the evaluation process because high-school students are often not mature enough to give fair evaluations. Often the numeric ratings do not correspond with the comments. Action taken: The Evaluation Committee will into look how to use ECHS student evaluations in the overall evaluation of faculty members. •The FOLA Textbook Inventory Committee has completed the textbook updates for summer 2019 textbook orders for all 9 languages as of Friday, February 1st. •French 2311 will begin using FDA in summer 2019. •Spanish faculty have agreed to continue with Vistas, 5th edition for fall 2019, and any decision for a new adoption will be for fall 2020. We may need to delete the optional """"""""bundle option from the master syllabus for fall 2019. VHL has confirmed that we can continue using the 5th edition supersite plus (and code) for fall 2019, spring 2020, and summer 2020. • Updates for fall 2019 textbook orders will begin in late February. Fall textbook orders are due before April 1st. The Textbook Inventory Committee chair will send out the request email to all the committee members, on February 25, 2019. The Administration’s deadlines for textbook orders are: Fall — April 1, but preferably before spring break, Spring Semester — October 1, but preferably in early September, Summer Semester — March 1, but preferably in early February. First Day Access Book orders currently are due: Summer 2019 — March 5, Fall 2019— April 12, Spring 2019 — TBA. The First Day Deadline is based on the registration open date for each term. The traditional book order date is based on the contractual guidelines. a.Vanessa Lazo welcomed Joe Liro back on behalf of the department. Joe thanked Matthew Daude Laurents, Vanessa Lazo, and Mary Greff for the help during his absence. b.Vanessa Lazo announced that there are two interns working with the department, Abeer in Arabic and Jorge in German. c.Kasina Entzi asked faculty to add “likes” to the new Twitter and Instagram accounts created to promote studying German at ACC. d.Fahim Idais shared information about the Austin Peace Academy and its request for dual-credit classes in Arabic for next fall. Fahim and Abeer were planning to meet with the Academy’s administration and faculty the following week. Currently, the Academy is planning to offer Arabic 2311 in the fall and 2312 in the spring. Many students already speak a dialect at home. The courses will teach standard Arabic. e.Vanessa Lazo reported that there was no new information on the Rio Grande renovation. f.Vanessa Lazo congratulated Bernadeta Kaminska and Todd Phillips for receiving the teaching excellence awards. g.Vanessa Lazo thanked faculty for the department’s community outreach through Say it loud! at Republic Square. Todd Phillips and Mariela Prato Williams presented Italian and Spanish on October 27, 2018 and John McMinn-Reyna and Kasina Entzi presented French and German on December 7. Later in the spring, Fahim Idais and Lynn Lau will present Arabic and Chinese, and Theresa Oh, Mary Greff and Joe Liro will present Japanese and Russian. h.The International Festival will be held on March 29. Tim Altanero is the FOLA representative on the steering committee. Fahim Idais and Kasina Entzi are also working with the committee. g.The following study abroad programs are planned for this summer. Classes have to make by March 1, and currently there is insufficient enrollment. 1)Benadeta Kaminska is scheduled to take a group of students to Austria where they will study German 1411 and Art Appreciation. 2)Jan Emberson is scheduled to take students to Costa Rica to study Spanish 2311 and Conversation during the first session. 3)Jan Emberson is scheduled to take students to Argentina to study Spanish 2312 and Conversation during the second session. V. Department Head Election Faculty members were reminded that in March it would be time to elect a Department Head for the next three-year appointment. Action taken: Todd Phillips was selected as Election Coordinator. VI. Evaluation Issues Mariela Prato Williams and Talia Loaiza expressed concerns of ECHS faculty about the evaluation process because high-school students are often not mature enough to give fair evaluations. Often the numeric ratings do not correspond with the comments. Action taken: The Evaluation Committee will into look how to use ECHS student evaluations in the overall evaluation of faculty members.

Item # 13:	Committees Members 2018-2019
Presenter	Vanessa Lazo
Discussion	FOREIGN LANGUAGE DEPARTMENT COMMITTEES 2018-2019 COMMITTEE FACULTY MEMBERS FUNCTIONS Adjunct Evaluation Committee Co-chairs: Talía Loaiza & Mariela Prato- Williams Members: All Full-Time Faculty (AF Evaluation) Maintain: •Evaluation folders/files Oversee: •Evaluation process summary forms Adjunct Faculty Interview Committee Chair: Tim Altanero Members: Vanessa Lazo Julie Kleinhans-Urrutia John McMinn-Reyna Theresa Oh Oversee/carry out: •Adjunct Faculty hiring based on programming needs •Review applications •Contact applicants •Conduct interviews •Fill out paperwork Assessment Committee Chair: Julie Kleinhans-Urrutia Members: Joe Boone Scott Gibby Rosa Dávila Talía Loaiza Jan Emberson Theresa Oh Kasina Entzi Oversee / Develop/Update : •SACS testing •Challenge exams •Departmental testing guidelines and policies Curriculum Committee Co-Chairs: John McMinn-Reyna & Jan Emberson Members: Tim Altanero Joe Boone Alina Waguespack Rosa Dávila Fahim Idais Julie Kleinhans-Urrutia Lynn Lam Lau Talía Loaiza Theresa Oh (Curricular matters) Develop/update/maintain: •Goals and Objectives •Department Syllabi •Curriculum Guidelines Oversee other curricular items: •Handbooks •Catalog •Course schedule Notes •Prerequisite Policies Distance Learning Committee Chair: Scott Gibby Members: Garrett Oleen Delia Montesinos Tim Altanero Cecilia Pastini Joe Boone Todd Phillips Jan Emberson Mariela Prato-Williams Kasina Entzi Gloria Velasquez Yuko Kato Alina Waguespack Vanessa Lazo Talía Loaiza Develop/update/maintain • Web based course • Hybrid courses • Technology Applications COMMITTEE FACULTY MEMBERS FUNCTIONS Early College High School Committee Chair: Vanessa Lazo Members: Rosa Dávila Y .Ramiro Muñoz Jeff Evatt Susan Pardue Talía Loaiza Cecilia Pastini Kasina Entzi Todd Phillips Fahim Idais Alina Waguespack Oversee: • Early College High School and Dual Credit matters • Development and administration of placement exam • Assignment of mentors to ECHS instructors if needed Eligibility List: MSTA/HPH Committee Co-Chairs: Cathy Angell Members: All Full-Time Faculty (MSTA, HPH) Oversee: • HPH designation • MSTA designation Develop/update/maintain: • Department mail list • HR eligibility Faculty Problems Committee Chair: Vanessa Lazo Members: All Full-Time Faculty (Student complaints, problem evaluations, dismissals) Oversee: Process for dealing with student complaints, poor evaluations, poor class observations, and dismissals. Faculty Complaints: •Evaluations •Referrals to Faculty Problems •Committee (for poor observation) New Faculty Committee Chair: Todd Phillips Members: All Full-Time Faculty Oversee: •Mentor process •Classroom observation •Referrals to Faculty Problems Committee (for poor classroom observation Develop/update/maintain: •Approve Mentor guidelines/training •Class observation process •Class observation forms Foreign Language Honor Society Committee Chair: Julie Kleinhans-Urrutia Members: Tim Altanero Joe Boone Cathy Angell Mariela Prato-Williams Oversee: •Selection process •Acceptance COMMITTEE FACULTY MEMBERS FUNCTIONS Professional Development Program Committee Chair: Cathy Angell Members: Tim Altanero Rosa Dávila Scott Gibby Todd Phillips Oversee: •scheduling of workshops •publish FOLA workshops in the ACC workshops page •Record workshop hours as needed Scheduling Committee Chair: Vanessa Lazo Members: Tim Altanero Julie Kleinhans-Urrutia Becky Jaimes John McMinn-Reyna Bernadeta Kaminska Develop/update/maintain: •Course Schedule •Balance between F2F and DIL •Sequence of courses Spanish For Spanish Speakers Committee Co-Chairs: Rosa Dávila & Talía Loaiza Members: Juan Isart Alina Waguespack Elsa Taylor Oversee: •Book selection for these courses •Mentoring help for instructors teaching these courses Develop /update / maintain •syllabi for courses Special Events & Outreach Committee Co-chairs: Mariela Prato-Williams & Theresa Oh Members: Tim Altanero Juan Isart Gladys Anderson Julie Kleinhans-Urrutia Jim Burleson Talia Loaiza Rosa Dávila Cecilia Pastini Develop/present: Cultural Events Study Abroad Committee Chair: Jan Emberson Members: Jan Emberson Bernadeta Kaminska Talía Loaiza Theresa Oh Mariela Prato-Williams Fahim Idais • Coordinate with the office of Study Abroad • Conduct interviews with applicants • Promote FOLA’s study abroad programs Textbook Audio Committee Chair: TBA Oversee other textbook items: Placement of items on reserver at audio inventory Placement of desk copies in learning labs as needed Textbook Inventory Committee Chair: Becky Jaimes Members: Tim Altanero Lynn Lam Lau Jim Burleson Talía Loaiza Rosa Dávila John McMinn-Reyna Fahim Idais Theresa Oh Jan Emberson Todd Phillips Mary Greff Ewa Siwak Kasina Entzi Develop/update/maintain: •Textbook list/info •Desk copy list/info DC office distributes & stores copies and updates publisher reps list

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