Andrew Christie, Mark Cugini, Matthew Figg, Kathy Galaviz, Priyam Gorti, Glynis Miller, William Moore, Angela Oubda, Linda Terry, Connie Wall
Guests Present
Charlene Knight, Cynthia La, Daniel Ohanlon, Melissa Curtis, Willie Martinez
Item # 1:
June 2018 Minutes
Presenter
Andrew
Discussion
Approved. {cw;ao}
Item # 2:
CRM Recruit - StrikeIron Address Handling Demo
Presenter
Mark - Enrollment Mgmt
Discussion
Nice Demo of Strike Iron from Mark.
Project Manager Notes:
Action Items:
- Mark to research data touchpoints in Strikeiron.
- Andrew will reach out to QAS to get information on the cost and system upgrades needed to maintain this provider relationship. Also looking at Clean Address because it integrates well with Colleague.
Requirements:
- StrikeIron is only for new applicants. Does not support existing students who change their address. There are roughly 700 of these per semester.
- Admissions and records has critical need for verification throughout the process.
- 100 - 150 applications come into review state per week. Roughly half are solved by Luann.
- Without QAS these issues will go to Residency for manual research.
Item # 3:
List of Address Issues/Needs
Presenter
Committee Discussion
Discussion
Front End Address Verification Needs:
CRM Recruit - Entry point for new applicants
Colleague - Address Maintenance Screen (for A&R staff)
Colleague - Self Service Address Update Screen
CE & AE Admissions Applications - Entry point for these applicants
Batch Solution - Solution for Existing Addresses to make them USPS-compliant, and format compliant.
Item # 4:
XLOCN - New Colleague Screen
Presenter
Kathy & Andrew - IT
Discussion
Recently created as response to many requests, especially related to reporting and identifying the 3 separate campus regions.
XLOCN is in both Colleague Live and Colleague Test. Please continue to offer modification requests.
One modification suggestion during the meeting was for an additional field to indicate whether the location was currently 'open' or 'closed'.
Another modification suggestion was to create start and end dates for specific addresses associated with Locations. A Project Initiation Form would be needed to move forward with this as it is would involve a significant amount of systems analysis and software customization in order to craft a workable solution. A key question in determining whether to move forward is whether the Clery Act mandates the tracking of address changes of buildings and campuses operated by the college.
Item # 5:
Department Names
Presenter
Andrew
Discussion
IT is trying to ensure standardization of department names. A list of the academic departments was provided at the CORE meeting as a way to identify any inaccuracies.
Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas
78752-4390
512.223.4ACC (4222)
