Committee Meetings and Minutes

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eStaffing Committee

Meeting Minutes

Current Status of Minutes: Draft
Date	April 3, 2018
Time	2:30 PM - 4:00 PM
Location	HBC 222

Members Present
Andrew Christie, Mary Kohls, Joe Lostracco, Donald Morris, Dianne Olla, Anaka Rivera
Guests Present
No guest attendance has been recorded.

Item # 1:	Review of February 2018 Meeting Minutes
Presenter	Committee
Discussion	Approved. {jl; dm }

Item # 2:	Specification Request re: Faculty Overload Request
Presenter	Andrew
Discussion	A report is to be developed that will count the number of course sections each faculty is assigned for a specified term, and list the faculty who have 7 or more assignments. The report will be in the following sort order: department, faculty name The intent is for the report to be run just prior to phase 1, and just prior to phase 2 of eStaffing, and the report distributed to monitor whether the administrative rule dealing with the faculty workload is being followed.

Item # 3:	Update on Compliance Report
Presenter	Andrew
Discussion	Release of the Fall 2018 eStaffing Compliance Report will be distributed to VP of Instruction, AVP of Workforce Education, Deans, and the eStaffing Committee.

Item # 4:	Official Names of Academic Departments
Presenter	Andrew
Discussion	College is still wrestling with the following problems associated with department names: (1) Inconsistent communication of name change requests; (2) Awkwardness of name length maximum within Colleague of 30 characters; (3) Lack of hierarchical structure within Colleague that allows for a group name for individual departments, the individual departments, and divisions within departments; (4) Inconsistent terminology regarding department and division as to which is the genera and which is the species; and (5) Frequent departmental name changes - this applies more to administrative departments than academic departments.

Item # 5:	Challenging Issue: New Adjuncts with no Colleague record
Presenter	Andrew
Discussion	This complaint seems to be directed primarily at HR. A lack of timeliness at getting the adjunct faculty data into Colleague. There is also the on-going problem of Adjunct Faculty being created in Colleague as being part of either the Human Resources department or a generic, but fictitious, Adjunct department, rather than having their position linked to the academic department from which they were hired.

Item # 6:	Sponsoring Department for eStaffing Application
Presenter	Committee
Discussion	There is no sponsoring department for the eStaffing application. IT handles the questions for research and assistance. Training was being provided by an Administrative Assistant to a large academic department that uses eStaffing consistently. However, this arrangement is no longer in place, and the issue of training new department chairs, deans, and administrative assistants is one that needs to be addressed and is being added to the 1st eStaffing Committee meeting agenda for AY 2018-2019.

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