Committee Meetings and Minutes

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eStaffing Committee

Meeting Minutes

Current Status of Minutes: Final
Date	February 20, 2018
Time	2:30 PM - 4:00 PM
Location	HBC 222

Members Present
Andrew Christie, Matthew Daude Laurents, Joe Lostracco, Donald Morris, Dianne Olla, Brandon Whatley
Guests Present
No guest attendance has been recorded.

Item # 1:	Review of November 2017 Minutes
Presenter	Andrew
Discussion	Approved. { BW; JL \|

Item # 2:	New Enhancement for Back-to-Back Lecture/Lab Combos
Presenter	Andrew
Discussion	New state-mandated requirement for creating lecture/lab course sections caused a problem in which the trigger that prevents assignment of course sections that overlap in time did not allow an override of the warning. IT will modify the section assignment functions to continue to provide a warning, but will allow for an effective override. The modification is planned to be in place for Fall 2018 eStaffing. For the Summer 2018 semester, sections that were prevented from being assigned in eStaffing will have to be performed in Colleague.

Item # 3:	Summer 2018 eStaffing Review/Discussion
Presenter	Committee
Discussion	The only problems, other than what is described in item #2, were either training issues, set up issues, or issues with recently-hired instructors that had new email addresses.

Item # 4:	2018-2019 MSTA Process Review/Discussion
Presenter	Committee
Discussion	The only issue reported was an MSTA applicant who hit the 500 character limitation and was not only able to not submit the application, but would lose the 500 character narrative that had been constructed. The eStaffing Committee has requested two modifications concerning this situation: (1) Increase the 500 character limit. Something in the 3000 - 5000 range would preferable. (2) Allow for some sort of saving of the narrative so that the author does not lose what has been created at the time of a failed submission.

Item # 5:	Any Update on Dual Credit Annual Appointment Initiative?
Presenter	Committee
Discussion	The current methodology for Dual Credit Annual Appointments is to have the Department Chairs enter these assignments directly into Colleague. However, as the number of DCAAs increase, it would be ideal if eStaffing could handle this. Assignment transparency would be a benefit to be gained if DCAA functionality could be included in eStaffing as a future enhancement.

Item # 6:	Summer 2018 Phase 1 Compliance Report
Presenter	Andrew
Discussion	Committee looked at the Compliance Report for Phase 1 of Summer 2018 eStaffing, in conjunction with the Spring 2018 Compliance Report. All agreed that these reports need to be shared with key administrators, all Deans, Department Chairs, and the Adjunct Faculty Association.

Item # 7:	Miscellaneous Items of Discussion
Presenter	Committee
Discussion	(1) eStaffing is the only application developed by IT Applications Development that does not have a sponsoring department that plays the role of administering the application. Thus IT gets a high volume of phone calls and emails related to issues in which the instructor or department inadvertently missed a deadline, the appointments or eligibility either were not set up correctly or as the instructor believed it should be set up, and requests to change department administrators within the application's security module. Distribution of the Compliance Reports also are the responsibility of IT. The Committee agreed that this arrangement was a bit odd, and two of the Deans offered to promote the idea that an administrative department take over the role of administering the application. (2) New reports, to be designed by the IT Applications Development's Database & Reporting Team, will be designed to help identify and violations of the faculty overload policy. (3) The creation of 3 new departments in eStaffing will be requested via a 'mojo' ticket. The departments are: International Business, Italian, and Korean. A separate 'mojo' request will be made to change the discipline names in eStaffing to match the department names in the Institutional Realignment spreadsheet that was provided to IT Applications Development in conjunction with the Institutional Realignment project.

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