Committee Meetings and Minutes

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HIPAA Task Force Committee

Meeting Minutes

Current Status of Minutes: Final
Date	May 4, 2006
Time	10:30 AM - 12:00 PM
Location	EVC Room 8358

Members Present
Susan Corbett, Renee Cornett, Security Officer, Eileen Klein, Susan Pearce, Marilyn Rehm-Skewis, Support Staff, Nancy Walters, Privacy Officer
Guests Present
No guest attendance has been recorded.

Item # 1:	HIPAA Compliance Manual Work Session - Not a committee meeting
Presenter	All
Discussion

Item # 2:	Compliance/Sanctions - Student Issue
Presenter	Eileen Klein
Discussion	Discussion: Rights of parents of international students to emergency medical information in the event of accident/illness/death of student while in USA. Emergency contact Information Handout - 2 pages, which gives permission to release information in the event of serious injury or death. Reinstatement of International student because of illness or injury Decision/Actions: Emergency Contact Information Form, to be signed by student in the event of emergency - approved by committee. *Reinstatement - International student medical form letter to be developed by International Student Office for completion by attending doctor/hospital. Criteria for form should: Include documentation of dates of care and restriction of class attendance not contain diagnosis. Be presented to International student office staff but original retained by student.

Item # 3:	Compliance Manual Update
Presenter	Renee Cornett
Discussion	Discussion: Training Sessions for staff Standardization of terminology including definitions of client and patient Separate sections for Privacy Rule and Security Rule Primary resources cited and linked. Decisions/Actions: Confidentiality Form Printing - Link a reminder Pop up boxes and links to other designated areas of manual. Removal of Resources, Limited Data Set, Limited Demographic Information, Effective Date Second link to Administrative Rule Follow-up Items >Presentation of HIPAA Administrative Rule revision and update to Academic & Campus Affairs Council. Person responsible: Eileen Klein Deadline: none > Placement of HIPAA Task Force within ACC Shared Governance structure. Person responsible: Eileen Klein. Deadline: None

Item # 4:	Announcements
Presenter	Kirk White
Discussion	HIPAA Training Session to be offered by HR at June Staff Development Day

Item # 5:	Next meeting
Presenter
Discussion	Work thru May and June with reviewing electronically by members

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5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)