Committee Meetings and Minutes

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HIPAA Task Force Committee

Meeting Minutes

Current Status of Minutes: Final
Date	April 11, 2006
Time	11:00 AM - 12:00 PM
Location	EVC Room 8358

Members Present
Renee Cornett, Security Officer, Eileen Klein, Susan Pearce, Robyn Richter, Regina Swearengin, Nancy Walters, Privacy Officer
Guests Present
Susan Smith

Item # 1:	Review of minutes
Presenter
Discussion	Discussion: None Decision/Actions: Approved by committee

Item # 2:	Compliance/Sanctions. Student Issue
Presenter	Eileen Klein
Discussion	Discussion: Rights of parents of international students to emergency medical information in the event of accident/illness/death of student while in USA. Emergency Contact Information Handout – 2 pages, which gives permission to release information in the event of serious injury or death. Reinstatement of International student because of illness or injury. Decision/Actions: Emergency Contact Information Form, to be signed by student in the event of emergency – approved by committee. *Reinstatement - International student medical form letter to be developed by International Student Office for completion by attending doctor/hospital. Criteria for form should: >include documentation of dates of care and restriction of class attendance not contain diagnosis > be presented to International student office staff but original retained by student

Item # 4:	Compliance Manual Update
Presenter	Renee Cornett
Discussion	Discussion: Training Sessions for staff Standardization of terminology including definitions of client and patient Separate sections for Privacy Rule and Security Rule Primary resources cited and linked Decisions/Actions: Confidentiality Form Printing – Link a reminder Pop up Boxes and links to other designated areas of manual Removal of Resources, Limited Data Set, Limited Demographic Information, Effective Date, Second link to Administrative Rule Follow-up Items Presentation of HIPAA Administrative Rule revision and update to Academic & Campus Affairs Council Person responsible: Eileen Klein Deadline: None Placement of HIPAA Task Force within ACC Shared Governance structure. Person responsible: Eileen Klein Deadline: None

Item # 5:	Announcements
Presenter	Kirk White
Discussion	Discussion: HIPAA Training Session to be offered by HR at June Staff Development Day

Item # 6:	Next Meeting, May 2, 2006
Presenter	Eileen Klein
Discussion	Next Meeting Date: May 4, 2006 Time: 10:00 a.m. – 12:00 p.m. Location: EVC, Room 8358, 3rd Floor Building 8000

Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)