Committee Meetings and Minutes

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HIPAA Task Force Committee

Meeting Minutes

Current Status of Minutes: Final
Date	June 10, 2005
Time	10:00 AM - 11:30 PM
Location	EVC Room 8358

Members Present
Kay Barclay, Lynn Beaman, Theresa Harkins, Jana Israel, Eileen Klein, Susan Pearce, Robyn Richter, Regina Swearengin, Kirk White
Guests Present
Kirk White: Attended. Sussie Pierce sat in for R.Cornett

Item # 0:	Note: Kirk White attendance does not appear due to a problem with the computer program. Susie Pierce substituted for Renee Cornett
Presenter
Discussion

Item # 0:	Not Attending
Presenter
Discussion	James Burgess, Bill Carter, Rick Thompson, and Yvonne VanDyke Susie Pierce representing Renee Cornett

Item # 1:	Review of minutes
Presenter	Eileen Klein
Discussion	Review of minutes Approved as read

Item # 2:	D. Kinslow HIPAA Update
Presenter	Eileen Klein
Discussion	Discussion: Met with Dr. Kinslow and summarized the work of the HIPAA Task Force and reviewed the status of current work in progress for group. Dr. Kinslow thanks to the committee for their contributions and hard work and continued efforts to ensure that the college is HIPAA compliant. Action: Dr. Kinslow requests that a HIPAA update be presented to the Academic Leadership Team.

Item # 3:	HIPAA Training Module
Presenter	Kirk White
Discussion	Discussion: Presented an overview of changes made in the HIPA training Module so that it can also be used for ACC supervisor training purposes. Action: Kirk will work with Peg Railford to get the updated module posted to the Health Sciences website with a link to Human Resources. Kirk White will also work with Susan Hamende in Human Resources to facilitate implementation of training module.

Item # 4:	Policies & Procedure Manual A. Policy & Procedure Manual
Presenter	Eileen Klein
Discussion	Discussion: A. Policy & Procedure manual will be structured to meet information needs of Following ACC target group: 1. ACC educational Programs which have HIPAA business associate status with clinical affiliates. 2. Client services programs which are provide services, including Dental Hygiene, Massage Therapy and Child Care Center. 3. Healthcare services which include Human Resources department related to insurance benefits. 4. General college services, which include administration, supervisors, staff and faculty.

Item # 5:	Policies & Procedure Manual B. Writing Assignments
Presenter	Eileen Klein
Discussion	1. Reviewed each members writing assignment 2. Discuss level of detail for each of ACC target group. 3. Distributed resources for each topic area 4. Reviewed electronic template 5. Clarified writing assignment deadlines. Action: Each task forcemember will bring writing assignment to July meeting.

Item # 6:	Announcements
Presenter	Jim Burgess
Discussion	Jim Burgess no loner works for college: a Human Resources representative replacement will be identified.

Item # 7:	Miscellaneous
Presenter	Eileen Klein
Discussion	1. Susan Pierce will be added to the group to represent Dental Hygiene. 2. An updated e-mail list will be circulated.

Item # 8:	Next Meeting
Presenter	Eileen Klein
Discussion	Next meeting: Friday, July 22, 2005 11:30 a.m. - 1:30 p.m. EVC, Room 8358 Lunch will be provided If you are unable to attend, please send a substitute and submit writing assignment prior to meeting.

Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)