Committee Meetings and Minutes

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HIPAA Task Force Committee

Meeting Minutes

Current Status of Minutes: Final
Date	January 20, 2005
Time	2:30 PM - 4:30 PM
Location	EVC Room 8358

Members Present
James Burgess, Rebecca Cole, Sanctions Officer, Jana Israel, Eileen Klein, Robyn Richter, Regina Swearengin, Kirk White
Guests Present
No guest attendance has been recorded.

Item # 1:	I. Review of minutes
Presenter	Eileen Klein
Discussion	Minutes approved

Item # 2:	II. HIPAA Information Booklets
Presenter	Jim Burgess
Discussion	Department received the Internal Revenue Review of HIPAA (308 Pages) Action: Will review Internal Revenue Booklet and incorporate any relevant information to our ACC department booklets. Internal Revenue Information available in two printed copies as well as copies on line. ACC department booklets will be distributed at March meeting. Any additions and procedures needed based on compliance audit results will be added by May.

Item # 4:	III. HIPAA Compliance Audits. A. Analysis of data
Presenter	Becky Cole
Discussion	A. Analysis of data – Copies of Form A and B were distributed and discussed. Five Audits were completed. Two departments show that they need no assistance; two audits show that the department may need some help and one audit shows that the department has a process in place but no documentation procedures in place. Action: Continue established audit cycle with scheduling five programs for fall 2005 semester. A thank you was expressed for all those who spent time working on the five audits.

Item # 5:	III. HIPAA Compliance Audits. B. Formulation of interventions to address and areas of noncompliance
Presenter	Becky Cole
Discussion	Discussion of procedures, levels, time limits and checkpoints for action with suggestions Action: A procedures template will be circulated to the committee by Eileen. Please provide feedback so template can be updated and finalized at the March Meeting. Action: Committee writing assignments for procedures manual will be made at March meeting with July deadline to complete manual for distribution at beginning of fall 2005 semester.

Item # 6:	IV. Update HIPAA Task Force and Shared Governance
Presenter	Becky Cole
Discussion	Action: HIPAA Committee will continue to report to Environmental Health and Safety Committee as our shared governance link.

Item # 7:	V. HIPAA EHPI Security Addendum to Business Associates Agreements
Presenter	Eileen Klein
Discussion	Eileen passed out a copy of the Security Rule Amendment to Business Associate Agreement and HIPAA Security Rule: what it is & how to comply with it, for committee to review. Action: Committee will contact ACC professional development and request inclusion of HIPAA information in supervisors and administrative assistants annual training.

Item # 8:	VI. Announcements
Presenter	Eileen Klein
Discussion	HIPAA Module on line is having problems with automatic email notifications to some departments and downloading signature forms. Action: Health Sciences technology specialist to assess and correct the problems.

Item # 9:	VII. Miscellaneous & Next Meeting
Presenter
Discussion	Next meeting March 24th, 2005, 3:00 – 4:30 p.m. EVC, Room 8356

Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)