Committee Meetings and Minutes

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Web Advisory Committee

Meeting Minutes

Current Status of Minutes: Final
Date	September 16, 2010
Time	1:30 PM - 3:30 PM
Location	HBC - 301.0

Members Present
Steven Christopher, Samantha Davis, Vanessa Garza, Jennifer Gray, Theresa Harkins, Howard Hawhee, Amardeep Kahlon, Linda Kluck, David Lydic, Christopher Mielke, Jerod Morales, Lara Niles, Mary Parker, Margaret Peloquin, Stanley Pushkarsky, Geoffrey Schulman, Edward Terry, Carol Townsend, Maria Youngman
Guests Present
Derek Posey, Lori Blewett, Stan Gunn, Tim Self

Item # 1:	Approval of July Minutes
Presenter	Theresa Harkins
Discussion	Minutes approved

Item # 2:	UNIFIED COMMUNICATIONS PROJECT (GOOGLE MAIL) REVIEW DRAFT ELECTRONIC COMMUNICATION POLICY DISCUSS PROVIDING GOOGLE SITES TO FACULTY AND STAFF
Presenter	Theresa Harkins
Discussion	DISCUSSION: Review draft electronic communication policy * Discussion and many questions on draft policy Discuss providing Google sites to faculty and staff: * Committee is in favor of providing Google Sites. * Does Google "scrub" malicious code from sites? * Will Ed's new dynamic template work with Google sites? ACTION ITEMS: Committee members please provide additional feedback on draft "electronic communication policy". Theresa is checking with Google about malicious code Edward is testing his templates on Google and will report findings at October meeting.

Item # 3:	TUTORIALS FOR NEW WEB TEMPLATES
Presenter	Edward Terry
Discussion	DISCUSSION: Ed reminded us of his new templates. All website owners should begin replacing their current templates with the new one. It is dynamic and will allow changes to be dynamically displayed on everyone's websites as the changes are made. These templates will separate content from design. Individual web page owners will still be required to keep the content updated. Please see the following tutorials and test the processes on the web at: http://irt.austincc.edu/technologysupport/webdev/ basic steps * Cracking the code * Special features * Questions answered! ACTION ITEMS: Report feedback of your testing at the October committee meeting

Item # 4:	WEB DOMAIN RE-STRUCTURE PROJECT UPDATE
Presenter	Edward Terry
Discussion	DISCUSSION: A web domain structure was proposed: * There will be main acc web sites such as www.austincc.edu/~website that will be maintained by department content managers. * Sub domains will be created for faculty; staff; CE; academic departments;. * Requirements for websites will be less restrictive at the lower domain levels. Suggestions for these requirements will be discussed in the October 2010 meeting. Accessibility was discussed with concerns on how to test sites. Content management issues were also introduced. Discussion on this will continue at future meetings It was also determined that anyone requesting a website should be able to have one provided they operate within the acc guidelines (yet to be established) * Request was made that website owners authenticate with ACCeID. This will depend on whether ACC or Google is used for websites. * Recommendation was made and discussed to obtain more resources to provide website support for Staff. Will discuss further at next meeting. ACTION ITEMS: * Recommended guidelines for testing websites for accessibility will be presented at the next meeting. * Continue discussion of content management. * Discuss creation of website guidelines based on proposed domain levels * Submit formal request to utilize ACCeID for authentication to manage ACC websites (not Google sites) * Continue discussion on web development resources for Staff.

Item # 5:	FY11 COMMITTEE MEMBERSHIP
Presenter	Theresa Harkins
Discussion	Still waiting for some associations to appoint members. We do have two students appointed: Samantha Davis and Rodney Hermes.

Item # 6:	Round Table Discussion
Presenter	ALL
Discussion	DISCUSSION: Discussion on what the procedure is to get a data base. * What are the procedures * Why does it take so long to get a response ACTION ITEMS: Theresa will follow up and provide feedback at the October meeting

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