Committee Meetings and Minutes

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Meeting Minutes

Current Status of Minutes: Final
Date	June 17, 2010
Time	1:30 PM - 3:30 PM
Location	HBC 301

Members Present
Marie Fofi, Vanessa Garza, Jennifer Gray, Joyce Guillory, Theresa Harkins, Linda Kluck, Christopher Mielke, Edward Terry, Derek Thomas, Carol Townsend
Guests Present
Abraham Nasser, David Lydic, Derek Posey, Geoffrey Schulman, Steven Self

Item # 1:	APPROVAL OF APRIL MINUTES
Presenter	Theresa Harkins
Discussion	Minutes were approved

Item # 2:	QAS ADDRESS VERIFICATION FOR CE INSTANT ENROLLMENT
Presenter	Theresa Harkins
Discussion	Use QAS software with CE Instant Enrollment to collect valid USPS addresses. Remedy Request 135549. Still on schedule for Summer 2010. Programming will notify when this project is completed

Item # 3:	UNIFIED COMMUNICATIONS PROJECT (GOOGLE MAIL)
Presenter	Stan Gunn
Discussion	ACC will be using Google mail for faculty and staff email . Committee members had questions about logistics and what Google apps we would provide, if any. Theresa indicated that the committee will be kept informed as the project progresses. Status will be reported at next WAC meeting

Item # 4:	HOUSE BILL 2504 PROJECT
Presenter	Chris Mielke
Discussion	The State of Texas House Bill 2504 mandates that students be able to access Faculty course syllabi and CVs within 3 clicks. This project, named Lighthouse, has already been moved to live. It is accessible from the Faculty/Staff website. You can find this link in the A-Z index and also by searching the ACC website for Lighthouse. Notice and documentation has been sent to Mike Midgley. An official announcement will come from him stating when use of this application should begin.

Item # 5:	HIGHER ED OPPORTUNITY ACT: TEXTBOOKS
Presenter	Programming
Discussion	This project is completed and awaiting approval from Mike Midgley to move it to live. After seeing the application and discussion, the committee has the following recommendations: 1. Implement a "gateway" page similar to one used for Touchnet to notify students that they are leaving ACC's website and going to Barnes and Noble. 2. Remove ACC's logo from the Barnes and Noble website specifically because of the advertisements on BN site. 3. Change "Order Textbooks" text to "Order Textbooks from ACC's Official Bookstore, Barnes and Noble" 4. Do not set the default to check the select box on all books. Committee would prefer that students check the "select" box for themselves. Remedy ticket # 140167 has been created. Theresa will pursue recommendations and report status at July WAC meeting

Item # 6:	NEW ONLINE COURSE SCHEDULE
Presenter	Theresa harkins
Discussion	Programming has been working on the issues with load and accessibility. This will be ready to go live again in the next few weeks. The WAC will be notified when it goes live.

Item # 7:	DATATEL MOBILE APPLICATION (MOX)
Presenter	Theresa Harkins
Discussion	IT has been receiving documentation from Datatel on implementation and configuration for this application. The actual app has not been released yet. We will have minimal functionality until or if ACC decides to purchase Datatel's portal solution. MOX will be released for the: * Apple iPhone and iPod Touch in June * RIM Blackberry and Google Android to follow in Q3 2010. Ed Terry also mentioned that Marketing is researching the possibility of rendering some ACC webpages for mobile devices. Edward will report status of this at future WAC meetings.

Item # 8:	INSTITUTIONAL RESOURCE FOR STAFF/DEPT WEB DEVELOPMENT
Presenter	Theresa Harkins
Discussion	Most department staff do not have the expertise to properly develop their own websites. IRT provides this service to faculty and staff feel that they need the same services provided for them. Additional requests have come to allow "open source" and "web technologies" such as, Joomla and Ajax, to help with web development. This should be a budget request for staff and infrastructure to support this. ACC tries to promote self-service for our customers so we need to be able to provide them with excellent websites to provide that self-service. Theresa will send this request forward to the Student Services Council for recommendation and will keep committee informed on any progress.

Item # 9:	WEB DOMAIN RE-STRUCTURE PROJECT UPDATE
Presenter	Edward Terry
Discussion	Ed had no news to report on progress. He did indicate that there have been requests for the use of Google sites now that ACC has announced Google as our provider of email. There needs to be much more discussion on the use of Google sites and how they are governed.

Item # 10:	RESOURCE 25 PROJECT OVERVIEW AND ROOM-REQUISITION
Presenter	David Fretwell
Discussion	David Fretwell gave a brief overview of Resource 25 Room scheduling at ACC. He also demonstrated how to request rooms for college events. Currently, CYP, EVC, HBC, PIN, RRC and SAC are live with R25. NRG, RGC ,RVS, SVC should be live by December 2010.

Item # 11:	ROUND TABLE DISCUSSION:IT System Alerts
Presenter	ALL
Discussion	Theresa briefly discussed IT's plans to implement a System Alert procedure. A listserv is being created so that IT can quickly notify key users when there is a system outage. These messages will also be placed on the web on the "Get Answers link. Procedures will be communicated once they are complete.

Item # 12:	ROUND TABLE DISCUSSION: Social Media Guidelines
Presenter	ALL
Discussion	This was not discussed at the June meeting, however, I want to keep it on the list of action items until resolution. Ed will make sure Marketing and IRT are collaborating on the social media guidelines. He will report to the committee the progress on these guidelines as well.

Item # 13:	ROUND TABLE DISCUSSION: Alignment of Testing center, Distance Learning, Instructional Design websites
Presenter	Derek Thomas
Discussion	Derek Thomas announced a project he is working on to align the Testing center, Distance Learning, and Instructional Design websites to all contain and/or link to the same information.

Item # 14:	ROUND TABLE DISCUSSION: FA students will be able to accept awards in Online Services
Presenter	Vanessa Garza
Discussion	Vanessa Garza announced that there are a lot of Financial Aid changes. She announced that beginning sometime next week, students will be able to log in to Online Services and accept or decline their Financial Aid Awards

Item # 15:	ROUND TABLE DISCUSSION: New Web templates from Marketing
Presenter	Edward Terry
Discussion	Edward announced that he is deploying new web templates that will allow global changes without having to individually change all web pages. He has a tutorial on how to update web pages to utilize this new template. The Help Desk will post this information on the Help Desk site once it is released.

Item # 16:	WWW Guidelines subcommittee meets
Presenter
Discussion	This sub-committee did not meet.

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