Committee Meetings and Minutes

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Meeting Minutes

Current Status of Minutes: Final
Date	April 15, 2010
Time	1:30 PM - 3:30 PM
Location	HBC - 301.0

Members Present
Jennifer Gray, Theresa Harkins, Linda Kluck, Jerod Morales, Lara Niles, Stanley Pushkarsky, Edward Terry, Derek Thomas, Carol Townsend, Maria Youngman
Guests Present
Abraham Nasser, Geoffrey Schulman, Steven Self

Item # 1:	Committee Business: Approval of February Minutes
Presenter	Theresa Harkins
Discussion	Minutes were approved

Item # 2:	STATUS UPDATE: READY FOR STUDENT ADDRESSES IN ONLI
Presenter	Theresa Harkins
Discussion	The appearance of the student address on the Online Services Student Statuses page now appears in a larger font and is easier for students to view and verify.

Item # 3:	STATUS UPDATE: QAS ADDRESS VERIFICATION FOR CE INS
Presenter	Theresa Harkins
Discussion	Use QAS software with CE Instant Enrollment to collect valid USPS addresses. Remedy Request 135549. Still on schedule for Summer 2010

Item # 4:	STATUS UPDATE:UNIFIED COMMUNICATIONS PROJECT
Presenter	Theresa Harkins
Discussion	Discussion is still ongoing for a solution to Faculty/Staff email. Information will be announced as it becomes available.

Item # 5:	STATUS UPDATE: House Bill 2504
Presenter	Chris Mielke/Stan Gunn
Discussion	The State of Texas House Bill 2504 mandates that students be able to access Faculty course syllabi and CVs within 3 clicks. This is mandated to be live on August 15, 2010. Chris Mielke demonstrated the solution that an ACC team of about 50 people have agreed on. The required items will be available from the Course Schedule and the ACC Online Directory. The solution will meet the basic requirements of the law. There were many questions about the interpretation of the law. These issues should be addressed by the specific committee charged with the implementation. Amardeep asked if the Texas Association of Community Colleges was going to challenge the law. Theresa said she would try to find any information on the possibility of that happening.

Item # 6:	STATUS UPDATE: Higher Ed Opportunity Act: Textbook
Presenter	Theresa Harkins
Discussion	IT Programming will be implementing a solution provided by Barnes and Noble that will satisfy this regulation. Online Services will provide students the opportunity to see prices of books required for their classes. In addition, IT programming will be enhancing the current ACC Book Order system. This will be available for all Faculty via Online Services. Both Adjunct and Full-time Faculty will be able to view and/or order approved books for their classes.

Item # 7:	Web Updates: WEB domain restructure project
Presenter	Edward Terry
Discussion	The first phase has been completed: 1) to add additional hardware resources and a load balancer to the ACC home page. The second phase should be ready for Fall Registration in May: add additional hardware with a load balancer for Online Services The third phase will be to determine which websites can be left unchanged, moved to their new locations under new ACC sub-domains, or removed from the www server. The sub-committee will help categorize websites and group into sub-groups. Once this has been done, the sub-committee will begin working on writing administrative rules and guidelines for the different sub-groups as well as the main website.

Item # 8:	Web Updates: SXSW Interactive
Presenter	Edward Terry
Discussion	Ed Terry attended the SXSW Interactive conference in Austin in March. He showed the committee a website that highlighted new features, tools, tips, and tricks for creating websites. There was one site that featured creating accessible websites. The link is: http://www.austincc.edu/webdev/index.php/2010/04/05/sxswi-2010-rundown/

Item # 9:	NEW: Online Course Schedule Status
Presenter	Theresa Harkins
Discussion	A new online course schedule went live for one day on April 1, 2010. The new application could not handle the load and it is not easily accessible for screen readers such as JAWS. The old course schedule was put back on line. IT Programming is currently performing analysis to enable the application to support the usage and to make it more useable to screen reade0r software.

Item # 10:	NEW: Datatel Mobile Application: MOX
Presenter	Theresa Harkins
Discussion	Datatel has developed an industry leading mobile application that will make smartphone devices – even more powerful tools to serve our mobile constituents. It's called Datatel Mobile Access (MOX). Acc qualifies to receive the platform and the first suite of applications through Datatel's Mobile Grant Program, a cost savings of $40,000.00. Our students, faculty, and staff can download the free software to their supported mobile device, giving them on-the-go access to campus news, events, maps, directories, course and contact information, and personal notifications. Some of these features will only be available if ACC chooses to use Datatel's Portal solution. MOX will be released for the Apple iPhone and iPod Touch in June, with delivery for the RIM Blackberry and Google Android to follow in Q3 2010.

Item # 11:	ROUNTABLE: Ability to use AJAX software
Presenter	Lara Niles
Discussion	Lara Niles requested the committee look into providing the ability for web developers to be able to use Ajax. Ajax is a group of interrelated web development techniques used on the client-side to create interactive web applications. There was some discussion on why it isn't being allowed. Ed Terry recommended we wait until the Web domain restructure is completed and then re-visit this issue.

Item # 12:	ROUNDTABLE: Institutional resource for staff and d
Presenter	Lara Niles and group
Discussion	It was suggested by Lara Niles that the committee discuss the possibility of getting ACC to provide a group of staff to aid departments with the creation and development of their websites. Most department staff to not have the expertise to properly develop their own websites. IRT provides this service to faculty and staff feel that they need the same services provided for them.

Item # 13:	Social Media Guidelines
Presenter	Ed Terry and group
Discussion	Ed Terry mentioned that Marketing was working on developing social media guidelines. It was mentioned that IRT is working on social media guidelines as well. Ed Terry stated that he would make sure the two groups were working together.

Item # 14:	WWW Guideline Sub-Committee Meets after WAC
Presenter	Edward Terry
Discussion	Sub-Committee met after the WAC meeting.

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