Job Number 2104022


Specialist, Program - Mathematics




This position is past the Close Date, no more applications will be accepted.
Position Information

Location Riverside
Hours Monday - Friday, 8am-5pm
Salary Specialist 6.5/119 ($36,730.00 - $52,472.00)
FLSA Status Exempt
Reports To Department Chair, Mathematics
Criminal Background Check
General Statement of Job

To support the Mathematics Department and work directly with the department chair in coordinating activities for Mathematics Department programs.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Arranges and coordinates site-based activities for the Mathematics Department.
  2. Serves as liaison for planning, research, reporting, and implementation of math programs, classes, and services.
  3. Serves as a resource at planning meetings with other Austin Community College (ACC) departments, including math programs, and faculty development.
  4. Participates in the planning, purchasing, and scheduling of mathematics classes and programs.
  5. Initiates, assists, and maintains communications with mathematics faculty and administrative staff regarding Coordinating Board requirements for ACC developmental mathematics courses.
  6. Assists with college and department-related outreach and networking including, but not limited to, student recruitment and career fairs.
  7. Schedules, coordinates, and tracks training of mathematics faculty. Serves as special assistant to program director(s). May assist in the recording, researching, and resolving of student complaints and concerns.
  8. Develops processes for handling faculty, staff, and students for mathematics offerings.
  9. Develops the system and tracks all the formats of classes and non-course-based options that the mathematics department offers.
  10. Coordinates departmental activities including, but not limited to, instituting processes that are efficient and effective across all sites where mathematics courses are offered.
  11. Oversees workflow of math/science administrative assistants and hourly personnel to assure knowledge of and consistency in application of Mathematics Department policies and procedures.
  12. Reviews and coordinates work of office or department personnel. Trains new administrative staff on department-related clerical or administrative tasks.
  13. Analyzes current operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new, more efficient, and appropriate systems or procedures.
  14. Researches and tracks data and creates/updates tracking system from multiple sources for various reporting purposes.
  15. Prepares reports for outside agencies such as Achieve the Dream (AtD), Quality Enhancement Plan (QEP), and other reports as needed for the Mathematics Department.
  16. Serves as communication liaison with department chair and faculty in the Mathematics Department.
  17. Assists with creation and maintenance of departmental, instructional, and program-specific websites.
  18. Gathers and compiles data producing specialized reports and documents. Maintains and updates files, records, logs, and other tracking systems.
  19. Performs complex computer activities including word processing, data collection, and analysis of information, scheduling processes, and creating visual and graphic presentations for department chair, and program director(s).
  20. Assists department chair with faculty evaluation process coordination including Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) faculty and program requirements and reviewing/screening applicants for credential compliance.
  21. Coordinates the purchases of equipment and supplies; processes requisitions, monitors department budgets, maintains asset inventories, and assists in preparing budgets for department.
  22. May coordinate instructional software implementation prior to and at the beginning of each teaching session. 

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Technology Skills

Required Work Experience

Required Education

Physical Requirements

Safety

ACC Benefits Overview

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.