Job Number 1910002


Supervisor, Transcript Evaluation



This position is past the Close Date, no more applications will be accepted.
Position Information
Location Highland Business Center
Hours Monday - Friday 8:00 am to 5:00 pm
Salary Supervisor 3/120 ($40,494.00 - $57,849.00)
FLSA Status Exempt
Reports To Registrar, Associate
Criminal Background Check
College Profile

Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.
 
As a community college committed to our mission, we seek to recruit and retain a workforce that:
  • Reflects the diversity of our community.
  • Values intellectual curiosity and innovative teaching.
  • Is attracted by the college mission to promote equitable access to educational opportunities.
  • Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
  • Welcomes difference and models respectful interaction with others.
Engages with the community both within and outside of ACC.

Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.
 
For more information, see http://www.austincc.edu/about-acc/mission-statement.

Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.
 
As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.

General Statement of Job

To provide guidance and development of policies and procedures for reviewing, analyzing, assessing and processing information, records and transcripts for determining academic credit and eligibility for degrees and specialized program designations. 

Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Supervises, trains, coaches, directs, coordinates, and disciplines personnel while adhering to organizational human resource policies and procedures as well as related employment laws. Recommends, hire and termination personnel actions for positions supervised.
  2. Develop and implement evaluation policies and procedures for assigned staff; interprets College policies and assures adherence; stays current regarding applicable rules and regulations.
  3. Coordinates, maintains, edits and disseminates materials and manuals.
  4. Develops quality assurance measures by analyzing transcript data entered into system manually or via various electronic processes and creating protocols and performance measures for staff.
  5. Manages computerized student files and credentials; collects documents and certifies authenticity; prepares materials for records retention.
  6. Oversees enhancements and solve technology problems/issues; tests related software updates, patches and trouble shoots inconsistencies in electronic course transfers; collaborates with IT and other departments.
  7. Directs the evaluation and awarding of credit for foreign and domestic college level transfer work, international baccalaureate, advanced placement, and college level exam placement score reports and military work.
  8. Researches and analyzes course descriptions and transfer of credit policies to determine transfer of credit eligibility; performs evaluations, data entry and record retrieval from mainframe.
  9. Generates and prepares reports and written materials for Associate Registrar, academic departments and other College departments; assists with building programs in data base.
  10. Assists in special events such as graduation ceremony and faculty and staff training.

Knowledge
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Skills
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Technology Skills

Required Work Experience

Required Education

Physical Requirements

Safety

ACC Benefits Overview

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.