Job Number 1801012


Coordinator, College Schedule



This position is past the Close Date, no more applications will be accepted.
Position Information
Location As assigned.
Hours 40 hours/week as assigned with some nights and weekends.
Salary Coordinator 3/120 ($38,922.00 - $55,603.00)
FLSA Status Exempt
Reports To Supervisor, Instructional Support Services
Criminal Background Check
General Statement of Job

The College Schedule Coordinator is a key member of the Office of Curriculum Development and serves on the Strategic Scheduling Team (SST). This position works closely with academic units and SST to provide operational support, guidance, data analyses and training in the development of the academic schedule of classes and assignment of instructional space for classes and events for all Austin Community College (ACC) campus programs and is responsible for following best practices for scheduling, curriculum, and adhering to academic regulations. Serves as the subject matter expert on college scheduling system, and ensures end users are utilizing the system and executing technology applications effectively and efficiently.

Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Coordinates and directs activities for Ad Astra room scheduling and course file updates.
  2. Serves as liaison between Office of Curriculum Development and Information Technology (IT) in managing scheduling functions of scheduling software system.
  3. Functions as key liaison, service provider, and subject matter expert to academic departments and users of Ad Astra scheduling system.
  4. Works with IT leads to align college scheduling system (Ad Astra) with student information system. Recommends facilities scheduling procedures to maximize effective space utilization. Leads continuing efforts to improve scheduling and calendaring applications.
  5. Supports the analysis of a department or unit's scheduling activities to understand system requirements and operational needs.
  6. Prepares reports by collecting, analyzing, and summarizing information from scheduling software to provide data on efficiency and space utilization. Produces reports with predictive analytics for use by department chairs, deans, faculty, and administration.
  7. Interprets historical, current, and project data to identify operational inefficiencies and identify areas for which procedural or system changes are warranted.
  8. Develops training manual and conducts training for use of scheduling software for faculty and staff.
  9. Collaborates with stakeholders to develop scheduling of classes and events each term using scheduling software.
  10. Performs maintenance of the scheduling software application including configuring the application to change room features and assignment codes; assigns and maintains user privileges; creates new menu options; develops and updates table configurations and procedures and forms.

Knowledge
Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Skills
Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Technology Skills

Required Work Experience

Preferred Work Experience

Required Education

Preferred Education

Physical Requirements

Safety

ACC Benefits Overview

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.