eHire - Specialist, Senior Library-Technical Services (Acquisitions)

Position Information

Location	Pinnacle
Hours	M-F 40 hours within established work schedule
Salary	Specialist 6/118 ($31,394.00 - $44,848.00)
FLSA Status	Non-Exempt
Reports To	Head Librarian, Technical Services and Library Automation
Criminal Background Check

General Statement of Job

To work with Library Services faculty and staff as a buyer with vendors and external groups for library and instructional materials in all formats for Teaching & Learning Excellence Division//Library Services (TLED/LS); to be responsible for locating and acquiring resources in all formats within Austin Community College (ACC) purchasing guidelines.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

Works within a team environment to ensure quality customer service to internal and external clients.
Processes electronic and manual orders for library resources in a variety of formats.
Determines best vendor/service for each purchase based on price, quality, and other criteria.
Communicates independently with vendors and publishers to successfully complete duties.
Monitors fund allocations, encumbrances and expenditures for selected operating and capital accounts in Technical Services and Library Automation (TSLA) budget and reconciles fund balances in proprietary library system.
Uses ACC-issued procurement card, documents transactions, reconciles encumbrances, and prepares end-of-the-month reports.
Uses EDIFACT or similar communication standards to move electronic order records from vendor system to proprietary library system.
Works closely with ACC's Purchasing, Accounts Payable, and Accounts Receivable departments.
Monitors receipt of materials, verifies and processes claims for items or invoices not received. Determines appropriate method of reconciling claims.
Cooperatively works with ACC's Purchasing Department to ensure compliance with ACC and state purchasing policies and regulations.
Maintains acquisitions functionality in proprietary library system.
Creates and maintains order, item, fund, and vendor records in proprietary library system.
Assists TSLA staff with maintaining files of vendor contact and tax identification information.
Provides statistics on materials acquired and assists Head Librarian with preparing reports.

Knowledge

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

General and practical knowledge of bookkeeping principles.
Principles and practices of library operations.
Current technology practices.
Data transfer using technology such as EDI and FTP.

Skills

Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Providing excellent customer service to internal and external clients.
Maintaining effective time management practices including an established work schedule.
Working independently and within a team.
Working cooperatively with internal and external parties to resolve problems.
Using effective verbal and written interpersonal and workplace communication skills.
Using effective organizational and planning skills with attention to detail procedures and standards, and task completion in an individual or group setting.
Using effective problem-solving and reporting skills in a variety of settings.
Applying problem-solving skills.
Determining priorities and meeting deadlines.
Researching and locating work-related information and materials in diverse print, web, wiki, and vendor specific or proprietary software environments.
Maintaining confidentiality of patron and work-related information and materials in compliance with higher education guidelines as well as federal and national standards.
Establishing and maintaining effective working relationships.
Following instructions precisely and demonstrating accuracy.
Adapting effectively in a multi-tasking, dynamic, and evolving work environment.

Technology Skills

Competency with computers including word processing, spreadsheets, productivity software, proprietary library systems and office equipment.
Ability to learn new software applications quickly.
Competency with web interfaces and applications.

Required Work Experience

Two years related work experience.

Required Education

Bachelor's degree.

An Associate degree and four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.

Other Preferred Qualifications

Knowledge of library operations in a higher education environment.

Physical Requirements

Work is performed in a standard office or similar environment.
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
Occasional lifting of objects up to 30 pounds.

Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.